Advisor, Planning & Implementation (P3)

Save the Children US•Washington, DC

4h•$74,800 - $102,600•Hybrid

About The Position

As the Advisor, Planning and Implementation, reporting to the Head of Program Implementation (PI), you will support effective planning, coordination, and execution of projects and initiatives across the Program Implementation portfolio. You will help ensure that the SCUS PI Senior Management Team provides information consistently and regularly so the Head of Program Implementation can deliver accurate, timely updates to the Senior Leadership Team. Working with the Head of Program Implementation and other SCUS PI SMT team leaders, you will establish and maintain systems, processes, and cadences for communication, reporting, coordination, and decision-making across the department. The role is hybrid and based at the Washington, DC; Fairfield, CT; or Lexington, KY office. Responsibilities span departmental operations, PHFFA support and coordination with Save the Children International, site visit and event management, and communications. You will coordinate meetings and workplans, track resources and initiatives, support PHFFA communications and approvals, manage logistics for engagements and visits, and maintain PI and PHFFA information resources and materials. Save the Children works to advance children's rights, including access to health, education, and protection, in more than 100 countries, including the United States. The organization emphasizes inclusive teams, child safeguarding, and employee safety and security.

Requirements

Bachelor's degree or equivalent experience and at least 5 years of relevant experience.
Demonstrated experience leading change processes.
Demonstrated ability to work with senior-level executives to move complex issues forward.
Proven ability to make decisions and exercise sound judgment in a fast-moving environment.
Demonstrated experience developing and working on strategic plans.
Ability to work collaboratively with senior staff across a global organization.
Demonstrated analytical, organizational, and communication skills.
Proven attention to detail and ability to oversee multiple projects concurrently and work cross-functionally.
Demonstrated ability to communicate and collaborate effectively with individuals and teams at all levels, internally and externally.
Professional proficiency in the MS Office suite.
Professional proficiency in spoken and written English.

Nice To Haves

Master's degree in a field related to development, humanitarian work, or business administration.
Ability to speak a second relevant language; French, Arabic, or Spanish preferred.
Previous Save the Children experience.

Responsibilities

Serve as an operational partner to the Head of Program Implementation and PI SMT, supporting planning, coordination, communication, and execution across the department.
Coordinate PI SMT, ESMT, State Leads, and other departmental meetings; prepare agendas and materials, document decisions and action items, distribute notes, and track follow-up.
Manage tracking and coordination of PI SMT and PI ESMT retreat priorities and other PI SMT workstreams.
Support development and maintenance of workplans by documenting priorities, owners, timelines, milestones, and resource requirements.
Develop and maintain a consolidated resourcing tracker covering consultants engaged by State Directors, international and domestic program staff, Global Emergency Humanitarian Surge Platform deployments, and representatives on cross-functional and agency-wide projects.
Ensure resourcing decisions and commitments align with budget and planning, and flag gaps or misalignments to the Head of Program Implementation.
Monitor relevant SCUS and global movement transformation initiatives, coordinate PI participation as needed, and provide regular status updates to department leadership.
Track cross-departmental PHFFA activities and milestones, identify dependencies and risks, monitor progress, and escalate issues or challenges to PI SMT.
Define roles and responsibilities for PHFFA and project communications, internal updates, and information sharing.
Support PHFFA communication with SCI, particularly among support-function stakeholders, program implementation, and SCI counterparts.
Ensure required SCI operational and approval processes are completed, documented, and filed.
Organize and prioritize critical issues and information to facilitate timely decisions; proactively manage issues, risks, and scope changes internally and with SCI.
Communicate PHFFA updates and challenges to stakeholders and senior management.
Maintain a repository of PHFFA documentation and keep the PHFFA webpage updated.
Provide high-touch logistical support for key engagements, VIP visits, meetings, and events.
Develop and update calendars and visit agendas for SMT and state teams.
Ensure the correct approval process is followed for each type of visit, including objectives, documentation, process, and return-on-investment commitments.
Coordinate travel and logistics with state teams, including materials, scheduling, and follow-up, to support seamless execution and stakeholder satisfaction.
Coordinate after-action and visit reviews to support continuous improvement and ROI analysis.
Own and maintain the PI department SaveNet page and PHFFA webpage, keeping resources, strategies, plans, dashboards, SOPs, and reference materials current and accessible to staff.
Work with PI team representatives to keep team landing pages and information current, including content for SMT, State Leads, Head Start, International Programs, and Domestic and International Humanitarian work.
Ensure information is clear, visual, accessible, and serves as official data supporting decision-making and alignment.
Develop weekly, monthly, and ad hoc SMT communications to teams.
In coordination with the Head of PI, send weekly SMT meeting notes to all PI staff.
Develop and issue quarterly updates on progress against departmental workplans and objectives.
Support development and maintenance of PI and PHFFA presentations and Board of Director materials, ensuring consistency with SC branding.

Benefits

Flexible schedules and generous paid time off.
11 paid holidays plus 2 floating holidays.
Hybrid working opportunities.
Health, dental, and vision coverage for employees and their families.
Paid caregiver, parental/adoption, critical child illness, and fertility-related leaves and benefits.
Annual merit increases and/or additional incentives for eligible employees.
Retirement savings plan with employer contributions after one year.
15 safety and wellness days annually; for employees hired on or after July 1, safety and wellness days are prorated to 8 days.
Mental health benefits and support through Calm and company-hosted events.
Free and confidential Employee Assistance Program assessments, short-term counseling, referrals, and follow-up services.
Internal and external learning and development opportunities and mentorships.