Advertising Inventory Coordinator

Lamar Advertising Company•Phoenix, AZ

13h•$22 - $24•Onsite

About The Position

We’re looking for an Advertising Inventory Coordinator (i.e. Charting Specialist) to track our billboard inventory! Our Lamar office in Phoenix, Arizona is now hiring a new team member to help us bring outdoor advertising campaigns to life for brands in Phoenix, AZ and the surrounding areas. The Charting Specialist is responsible for tracking billboard inventory. The Charting Specialist assists the Sales and Operations departments with duties related to the selection of locations and charting of posters, bulletins, and/or digital artwork into the charting system, maintaining up-to-date information in charting for posting and receiving of materials, creating work orders and routes for the posting crew and approving Proof Of Performance (POP) photos. At least 50% of this position’s responsibilities are dedicated to charting. The rest is focused on other various administrative support efforts.

Requirements

Requires an excellent command of the English language, both written and verbal
Skill in speaking with persons of various social, cultural, economic, and educational backgrounds
Requires continual attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
Strong work ethic – someone who takes great pride in professionalism, responsibility, and is proactive
Must be able to work independently and as a team member.
Must possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Ability to use fax machine, copiers, scanners and binding machines.
Requires the ability to handle different challenges each day and adequately prioritize those demands
High school diploma or Equivalent required
2 years of office experience is required. In lieu of experience, college education will be accepted.
Or another equivalent combination of education and experience

Nice To Haves

Associates and/or Bachelor’s Degree (in Business, Marketing, or another related field) preferred
A driver’s license is preferred.

Responsibilities

Act as the liaison between the Sales and Operations Department
Chart all requests, contracts, and special requests from Sales Account Executives, National Sales, Sales Manager, and General Manager in a timely and accurate manner
For National Sales, keep abreast on updates on all posting instructions. Provide holds and proposals for National Sales upon request. Process completion reports in accordance with National Sales deadlines.
Keep up to date & accurate posting information for each client
Upon request upload static art to Circle Graphics
May download and/or approve all photographs taken by installation crew for the POP system
Review and prepare posting routes in mobile operations, pull all work orders in the absence of the Operations Manager, and assist in prioritizing installations
Order & keep track of all posting supplies and prep poster vinyls for installation
Maintain up-to-date lists of inventory (posters & bulletins and digital slots)
Maintain an “end-of-day” inventory of all printed materials delivered to the plant and account for deliveries in the charting system, on a daily basis. Maintain and update Sales Account Executives, Sales Manager and General Manager on the timely arrival of printed materials as well as weekly spreadsheet of materials in house and ready to go and materials missing.
Maintain projected upcoming installations report
Ride the market routinely to check for flags, inaccurate postings, old expired copy & other service issues (i.e. lights). Assist Sales Account Executives and operations with illumination problems, checking software program and status of illumination.
Work with Real Estate Manager to assist on revenue true-ups, vegetation & graffiti control, lease file management, and other clerical assistance
Report on a daily basis all postings from the previous day, and report on a weekly basis all postings for the previous week and upcoming availability
Serve as the liaison between the client and Lamar Account Executives, and the plant and the Network Operating Center (NOC) by providing coordination of specific activities required to operate the digital display product successfully
Ensure that the day to day operations of the displays(s) are running smoothly and that the client’s needs are met on a daily basis
Provide complete software support to clients where necessary.
Receive creative from the client and/or Lamar Artist, upload the creative, and approve the schedule creative for the client(s)
Train client(s) in the use of software to operate their Digital Displays from their place of business; assist client(s) in the creation of ads for the digital display; upload and make changes to the ads as the client desires
Answering phones, typing correspondence, inputting and researching data, inputting and ordering production, taking and uploading POP photos, charting responsibilities (digital and/or static structures), and managing social media content
May support Operations with administrative duties such as: maintenance of OSHA logs, handle Operations Manager’s and GM’s expense reports upon request, misc. truck mileage reporting, petty cash, etc.

Benefits

A Monday - Thursday, 8:00 am - 5:00 pm, Friday, 9:00am - 3:00 pm work schedule
120 hours of paid time off (PTO) that increases with tenure
12 paid company holidays, including President's day and Juneteenth
A comprehensive 1-week training program
Career advancement opportunities
Ongoing professional development and internal leadership programs to maximize your career potential
Multiple medical plan options and health savings account
Hospital and Critical Illness and Accident coverage
Short & long-term disability and paid parental leave
Employee Stock purchase plan
401k plan with company match
Up to $1,200 value in employer-paid HSA contributions and cash rewards for engaging in our wellness program
A people-first culture that invests in connection, community involvement, and transparency around employee feedback