Advancement Talent Assistant

Boston College • Chestnut Hill, MA

6d • Onsite

About The Position

Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,654 full-time undergraduates and 5,072 graduate and professional students. Ranked 37 among national universities, Boston College has 923 full-time and 1,336 FTE faculty, 2,822 non-faculty employees, an operating budget of $1.4 billion, and an endowment in excess of $3.9 billion. As we enter the fourth year of the public phase of Soaring Higher: the Campaign for Boston College, we invite you to join our community. Driven by our mission in ways that advance the university for years to come, priority areas for this $3B comprehensive campaign include Financial Aid, Academics, and Student Life. Based on a fundamental Jesuit tenet of developing the whole person, University Advancement is large enough to benefit from many campus resources, yet small enough to be agile and creative in supporting all associates. With an average tenure of close to 10 years at Boston College, our 250-person centralized organizational structure offers a variety of roles across fundraising, alumni relations, operations, and communications and engagement. We invest in the professional growth of every staff member through individual and team-based programs. Likewise, we aim to attract the very best, seeking team members who are as ambitious and as committed to our team as we are. We value a culture of diversity, equity, inclusion, and belonging while actively promoting team members who contribute to the success of University Advancement. The Advancement Talent Assistant reports to the Associate Vice President (AVP) for Advancement Operations and Planning and is responsible for providing administrative support to the AVP and the Director of Advancement Talent (AT). The AT Assistant provides high-level administrative and operational support to the AT team, which leads recruiting, onboarding, and professional development and engagement for the 250 staff of the Office of University Advancement (UA). This role is essential to ensuring the smooth day-to-day functioning of the team and requires discretion, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, people-centered environment.

Requirements

• High school diploma
• At least two years of increasingly responsible administrative experience in a professional setting, preferably within HR, talent management, recruiting, professional services, or higher education advancement/fundraising environments
• Strong organizational skills
• Meticulous attention to detail
• Proven ability to manage multiple priorities and deadlines in a dynamic setting
• Technically proficient in Microsoft Office
• Strong working knowledge of the Google Suite
• Familiarity with Customer Relationship Management databases
• Willingness to learn new systems
• Excellent written and verbal communication skills
• Adaptable, proactive problem-solving approach
• Demonstrate sound judgment and utmost discretion when handling confidential or sensitive information
• Strong customer service orientation
• Foster a collaborative, team-first mindset
• Must be a team player who is highly motivated and dedicated to the goals of advancing higher education
• Appreciation for Jesuit Catholic education and the goals and values of Boston College

Nice To Haves

• Bachelor's degree is preferred
• Experience with Canva is a plus

Responsibilities

• Manage complex scheduling for the AVP, Director, and the AT team
• Pull monthly department query reports, maintain and organize team files and records, and provide other reports and briefings as requested
• Handle communications & correspondence for the AT team, including monitoring and maintaining the Advancement Talent inbox and sending routine correspondence on behalf of the team
• Track and reconcile departmental expenses
• Schedule candidate interviews and maintain a tracking system for candidate moves management
• Prepare and distribute interview materials, candidate communications, and preboarding communications
• Support new hire onboarding including welcome communications, materials, and orientation scheduling
• Maintain the Advancement Talent Comprehensive Calendar
• Coordinate logistics for meetings, professional development programs, and UA-hosted internal events (room bookings, materials, catering, technology setup, etc.)
• Support preparation of presentations, reports, and materials for leadership and staff-wide meetings
• Help maintain internal communications, RSVP tracking, and materials for professional development programs
• Manage the UA Employee Recognition Programs platform
• Serve as a first point of contact for the team, fielding inquiries and directing them appropriately
• Provide backup support for other administrative functions on the team as needed
• Handle sensitive and confidential information with professionalism and discretion

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED