Executive Assistant - Advancement

The Jackson Laboratory • Bar Harbor, ME

1d • $75,074 - $108,857 • Hybrid

About The Position

The Executive Assistant to the Vice President for Advancement will serve as the frontline representative of the VP and the lead orchestrator of the Advancement office. This role requires someone who thrives on precision, enjoys making complex things run smoothly, and wants their work to have a direct line to life-changing research. The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.

Requirements

• Bachelor's degree and 5+ years of related experience
• Outstanding writing, editing, and communication skills
• Fluency with Outlook, Word, Excel, PowerPoint, and CRM/donor database software
• A sixth sense for discretion, judgment, and working independently
• A genuine customer-service mindset and an entrepreneurial streak

Nice To Haves

• Fundraising or development experience is a strong plus

Responsibilities

• Manage a dynamic calendar, coordinate travel, juggle project management, and handle expenses with zero drama and total discretion.
• Serve as the central hub for day-to-day Advancement operations and act as a source of informed partnership for the broader team.
• Draft and edit correspondence and donor-facing presentations, that reflect the accuracy and voice of the VP and Advancement team.
• Support portfolio management, log meeting notes, maintain solicitation plans, and audit database entries for accuracy.
• Assist with budget tracking and financial recommendations, and partner with fellow EAs to keep Advancement aligned with JAX's broader leadership.

Benefits

• The pay range for this position is $75,074 - $108,857. Compensation offers are determined based on an assessment of related work experience, geographic location, and internal equity.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive