Advancement Talent Assistant

Boston College • Newton, MA

1d • $26 - $33 • Onsite

About The Position

Boston College is seeking an Advancement Talent Assistant to provide administrative support to the Associate Vice President (AVP) for Advancement Operations and Planning and the Director of Advancement Talent (AT). This role is crucial for the smooth operation of the AT team, which handles recruiting, onboarding, and professional development for the 250 staff in the Office of University Advancement (UA). The position requires discretion, strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, people-centered environment. The AT Assistant will act as a first point of contact, handle sensitive information, and provide backup support as needed.

Requirements

• High school diploma required; bachelor's degree preferred.
• At least two years of increasingly responsible administrative experience in a professional setting, preferably within HR, talent management, recruiting, professional services, or higher education advancement/fundraising environments.
• Strong organizational skills.
• Meticulous attention to detail.
• Proven ability to manage multiple priorities and deadlines in a dynamic setting.
• Technically proficient in Microsoft Office.
• Strong working knowledge of the Google Suite.
• Familiarity with Customer Relationship Management databases.
• Willingness to learn new systems.
• Excellent written and verbal communication skills.
• Adaptable, proactive problem-solving approach.
• Sound judgment and utmost discretion when handling confidential or sensitive information.
• Strong customer service orientation.
• Collaborative, team-first mindset.
• Must be a team player who is highly motivated and dedicated to the goals of advancing higher education.
• Appreciation for Jesuit Catholic education and the goals and values of Boston College.

Nice To Haves

• Experience with Canva is a plus.

Responsibilities

• Manage complex scheduling for the AVP, Director, and the AT team.
• Pull monthly department query reports, maintain and organize team files and records, and provide other reports and briefings as requested.
• Handle communications & correspondence for the AT team, including monitoring and maintaining the Advancement Talent inbox and sending routine correspondence on behalf of the team.
• Track and reconcile departmental expenses.
• Schedule candidate interviews and maintain a tracking system for candidate moves management.
• Prepare and distribute interview materials, candidate communications, and preboarding communications.
• Support new hire onboarding including welcome communications, materials, and orientation scheduling.
• Maintain the Advancement Talent Comprehensive Calendar.
• Coordinate logistics for meetings, professional development programs, and UA-hosted internal events (room bookings, materials, catering, technology setup, etc.).
• Support preparation of presentations, reports, and materials for leadership and staff-wide meetings.
• Help maintain internal communications, RSVP tracking, and materials for professional development programs.
• Manage the UA Employee Recognition Programs platform.
• Serve as a first point of contact for the team, fielding inquiries and directing them appropriately.
• Provide backup support for other administrative functions on the team as needed.
• Handle sensitive and confidential information with professionalism and discretion.

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree