Advancement Operations Coordinator

Florida Institute of Technology • Melbourne, FL

2d

About The Position

The Advancement Operations Coordinator supports fundraising and donor engagement efforts through gift processing, database management, donor stewardship, event coordination, and administrative support. The role is responsible for accurate record keeping, exceptional donor service, and efficient advancement operations. It maintains procedures for recording charitable contributions and grants, supports CRM data integrity, monitors pledge payments, prepares fundraising reports, assists with gift reconciliation, and responds to donor inquiries. The coordinator also supports events, administrative projects, special initiatives, and cross-departmental needs in support of Advancement and Florida Tech’s mission.

Requirements

• 0–2 years of relevant work experience preferred.

Responsibilities

• Maintain and execute standard operating procedures for recording charitable contributions and grants.
• Ensure data accuracy, confidentiality, and compliance with applicable local, state, and federal laws and regulations.
• Maintain CRM software by creating new records, running audits, removing duplicates, and managing data integrity.
• Assist with administrative projects, data requests, and special initiatives.
• Help coordinate advancement events and provide cross-departmental administrative support.
• Monitor pledge payments and generate payment reminders.
• Prepare reports on fundraising appeal activity, donor annual giving, and summary information.
• Support gift reconciliation with finance and accounting systems.
• Ensure donors receive timely and accurate receipts for charitable contributions.
• Respond promptly and professionally to donor inquiries received by phone, email, or mail.
• Perform other tasks as assigned by Advancement leadership in support of Advancement and/or Florida Tech’s mission.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed