Advancement Coordinator

Texas Wesleyan University Portal • Fort Worth, TX

11h

About The Position

The Advancement Coordinator provides administrative and operational support to the entire Advancement division, including Development, Grants, Advancement Services, and Alumni Relations, under the general direction of the Vice President of Advancement. The position supports the Vice President, manages calendars and meeting logistics, supports division budgets and purchasing, staffs the front office, supports Board and advisory committees, and assists with Advancement and alumni events.

The coordinator plans and coordinates event logistics for alumni, donors, friends, corporate leaders, and students, and provides scheduling, correspondence, event, registration, and basic CRM support. The position also serves as the Office of Advancement’s first point of contact and supports committee and leadership meetings, budget administration, purchasing, and office operations.

Responsibilities

• Provide direct administrative support to the Vice President of Advancement, including calendar management, meeting scheduling, travel arrangements, itineraries, catering, and meeting setups.
• Plan and coordinate Advancement and Alumni Relations events, including venue and vendor selection, catering, invitations, guest lists and registration, programs and run-of-show, materials and signage, budgets, day-of setup and onsite support, and post-event follow-up.
• Provide administrative support to Advancement and Alumni Relations with scheduling, correspondence, event logistics and registration, and basic use of Raiser’s Edge CRM.
• Staff the Office of Advancement Monday through Friday, 8:00 a.m. to 5:00 p.m.; greet visitors, answer and route telephone calls, take messages, and process incoming and outgoing mail and correspondence.
• Compose and/or edit correspondence, acknowledgment letters, printed collateral, and PowerPoint presentations for Advancement staff.
• Provide administrative support to the Board of Trustees Advancement Committee, the President’s Advisory Board, and the Advancement Leadership Team, including agendas, meeting materials, minutes, and follow-up.
• Monitor and maintain Advancement division and other University budgets as directed; enter purchase allocations, transfer expenses, initiate and manage purchase processes, and generate monthly budget status reports.
• Coordinate setups with University departments for new Advancement hires and maintain office supplies.
• Perform other duties and special projects as assigned by the Vice President of Advancement.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed