Advancement Operations Coordinator

Intrepid Museum • New York, NY

5d

About The Position

The Advancement Operations Coordinator supports the Intrepid Sea, Air & Space Museum’s Institutional Advancement department. Reporting to the Manager, Advancement Operations and Corporate Membership, the role supports activities related to the Museum’s Tessitura CRM, assists with the corporate membership program, provides administrative support, and manages specific departmental projects throughout the year. The position helps maintain data integrity and supports the department’s fundraising efforts.

The role also supports donor and member communications, publications, corporate prospect research, and events. The ideal candidate has a bachelor’s degree or an equivalent combination of academic and work experience, along with 1–2 years of relevant experience. The Museum offers a competitive salary and the opportunity to contribute to its mission.

Requirements

• Bachelor’s degree from a four-year college or university, or an equivalent combination of academic and work experience.
• 1–2 years of fundraising, development operations, or related administrative experience.
• Experience working with a donor database.
• Proficiency in Microsoft Office, particularly Excel, and in internet and other research tools.
• Demonstrated ability to prioritize and coordinate multiple projects.
• Ability to work evenings, weekends, and holidays as necessary.
• Integrity, credibility, collaboration, and commitment to the Intrepid Museum’s mission.

Nice To Haves

• Experience at a cultural institution.
• Tessitura experience.

Responsibilities

• Assist with Tessitura database management, including data entry, data cleanup, and report generation.
• Coordinate acknowledgment letters for awarded grants and corporate membership gifts and renewals, ensuring accuracy and timeliness.
• Assist with corporate member renewals, correspondence, benefit fulfillment and usage tracking, and logistics for corporate member programs, volunteer opportunities, and VIP visits.
• Conduct corporate prospect research and prepare profile reports.
• Support production of the annual report and bi-annual newsletter.
• Support member communications, including the monthly member newsletter and upcoming event email distributions, using platforms such as WordFly.
• Manage specific departmental initiatives and timelines throughout the year, ensuring tasks are completed efficiently and on schedule.
• Attend Institutional Advancement and Museum-wide events as necessary to assist the department.

Benefits

• Competitive salary.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level