Advancement Events & Communications Coordinator Office for Institutional Advancement

St John's Preparatory School•Danvers, MA

1d•Onsite

About The Position

The Advancement Events & Communications Coordinator will oversee event planning and print and electronic content management for the Office for Institutional Advancement. Working closely with the Office of Marketing and Communications, this role will manage logistics for Advancement and Alumni events and take a lead on office communication needs, including solicitations, invitations, email campaigns, and social media content. This position reports directly to the Managing Director of Annual Giving. An ideal candidate will have experience planning, organizing, and executing events, experience working on large-scale mailings, and an interest in philanthropy. Occasional weekend/evening hours may be required.

Requirements

Bachelor’s degree required.
Minimum 3-5 years experience in event planning and/or communications.
Excellent planning, organization, and communication skills
Detail oriented
Experience building, planning, and executing large-scale events
Experience with communication strategy and implementation, preferably at a school or nonprofit institution
Strong writing, editing, and proofreading skills
Initiative to work independently while maintaining consistent communication with office staff
Familiarity with social media platforms, including Facebook, LinkedIn and Instagram
Desire to create and distribute content intended to build relationships and raise funds for St. John’s Prep
Ability to take initiative and anticipate office needs
Team player with a good sense of humor
Standing/sitting for long periods of time.
Bending, lifting, pushing, kneeling, crouching, crawling, stooping.
Must be able to lift up to 25 pounds.
Must be able to reach at and above shoulder height to access higher areas of equipment, etc.
Must be capable of adapting to frequent changes in position throughout the workday.
Hearing and speaking to exchange information in person or on the telephone.
Use of hands and fingers for manipulation, and using computer keyboard, educational tools, play equipment, and perform first aid and CPR.
Specific vision abilities required include close vision, distance vision, color vision, and depth perception.

Nice To Haves

Experience working on large-scale mailings
An interest in philanthropy

Responsibilities

Serve as primary lead for all events for the Office for Institutional Advancement, including Annual Giving events, Alumni events, and Capital Campaign events
Direct all aspects of event planning, including space reservation, Raiser’s Edge event setup, website registration, and calendaring
Connect with and assist outside vendors, including catering menu selection, decor arrangement, and event layout design; address any photography, sound, and lighting needs
Manage the setup, run of show, and event breakdown in collaboration with vendors and internal facilities staff
Liaise between OIA and Prep Facilities and Dining Services (Sage) teams
Manage RSVP procedures and headcounts for events
Serve as a liaison between the Office for Institutional Advancement and the Office of Marketing and Communications on all electronic and print materials
Identify printer/mailhouse, co-design print and email content, cultivate mailing lists, and proof and schedule all email and print communications
Serve as main contact between all Managing Directors on email and print scheduling and ensure timely, accurate delivery
Oversee and manage communication calendars for all OIA communications, including social media, emails, and mailings for invitations, reminders, and follow up/stewardship messaging
Other duties as assigned by Managing Directors and/or Chief Advancement Officer