Temporary Advancement Database Specialist

LAUREL SCHOOL • Beachwood, OH

3d

About The Position

Laurel School seeks an experienced Blackbaud Raiser’s Edge Database user to provide immediate, day-to-day database and gift processing support for the Development team. The specialist will keep gift records and acknowledgments current, maintain accurate constituent information, and provide lists and reports for fundraising and donor stewardship. After an orientation to Laurel’s procedures and coding conventions, the successful candidate will take on routine responsibilities with limited software training. The role works closely with the Director of Development and the Business Office to support continuity of daily operations.

This is a part-time temporary opportunity lasting 4–6 months, with the possibility of temp-to-hire. The schedule is flexible. Hours, employment duration, work location, and engagement arrangement will be determined based on availability and Laurel’s operational needs.

Requirements

• Bachelor’s degree.
• Hands-on experience in Blackbaud Raiser’s Edge Database View, including gift processing, batches, constituent records, queries, exports, reporting, and data quality management.
• Experience independently managing nonprofit gift processing, acknowledgments, and reconciliation, with strong attention to accuracy, confidentiality, and donor stewardship.
• Ability to assume operational responsibilities promptly with limited software training and learn organization-specific procedures efficiently.
• Strong organizational and problem-solving skills, sound judgment when handling donor records, and clear communication with Development and Business Office colleagues.
• Ability to prioritize gift processing, acknowledgments, and time-sensitive requests while following established procedures and meeting deadlines.

Responsibilities

• Process and record gifts, pledges, pledge payments, recurring gifts, matching gifts, and other transactions in Raiser’s Edge; prepare and commit batches, review exceptions, and maintain supporting documentation.
• Apply accurate funds, campaigns, appeals, soft credits, and other coding; distinguish payments from pledges and confirm donor attribution and acknowledgment requirements.
• Monitor and reconcile gifts received through online giving platforms, ACH/EFT, payroll deductions, donor-advised funds, matching gift services, and other channels in coordination with the Business Office.
• Prepare and send timely, accurate acknowledgments using approved templates; support tribute notifications, pledge reminders, and annual giving statements.
• Coordinate with the Business Office on deposits, gift reconciliation, posting procedures, and audit documentation; identify and resolve discrepancies.
• Create accurate, segmented mailing and email lists, queries, exports, and reports for appeals, stewardship, events, donor recognition, and fundraising analysis.
• Maintain constituent records, relationships, contact information, giving history, communication preferences, and event participation; support student, family, and alumnae record updates.
• Maintain data accuracy through routine record updates and approved procedures for duplicate records, incomplete information, and coding corrections; refer broader data or system concerns to the Director of Development.
• Provide day-to-day Raiser’s Edge assistance to staff and prepare routine reports for fiscal and calendar year transitions as needed.

What This Job Offers

• Job Type: Part-time