Database & Advancement Services Assistant

Husson University•Bangor, ME

About The Position

This position provides administrative support to the Advancement team in its efforts to increase engagement among the University’s alumni and friends and help elevate philanthropic support. The role focuses on gift processing and acknowledgment letters, data entry and maintenance, filing systems, event support, and general office administration. The successful candidate is detail-oriented, organized, self-motivated, and able to prioritize tasks in a fast-paced environment. The position works as part of an integrated team to execute strategies for increasing private support to the University. It processes gifts and acknowledgments, maintains constituent records and event information in Raiser’s Edge and the Husson Alumni website, assists with data imports and reporting, responds to inquiries, and supports the daily administration of the Office of Advancement. It also assists with event preparation and execution and manages work-study students.

Requirements

Associate’s degree or five years of experience in data management, gift processing, or administrative support.
Appropriate certifications and proficiency with Microsoft Office, including Word, Excel, and PowerPoint.
Ability to work independently and take responsibility and ownership for assigned tasks.
Strong organizational and time-management skills, including the ability to prioritize work and manage multiple projects while meeting deadlines.
High attention to detail and a critical eye for accuracy and consistency in data entry and analysis.
Strong interpersonal skills and comfort working with and speaking to the public, while maintaining discretion and confidentiality.
Occasional evening and weekend work is required.

Nice To Haves

Database experience, particularly with Blackbaud Raiser’s Edge.

Responsibilities

Process gifts and prepare acknowledgments accurately and promptly, following IRS and CASE standards and department documentation protocols.
Create and maintain accurate constituent records for alumni, past and prospective donors, and event registrants.
Manage event information in Raiser’s Edge and on the Husson Alumni website, including creating event records, importing registrations, updating attendance, handling event invoicing and reporting, and keeping the online event list current.
Assist with regular data imports from campus into Raiser’s Edge, including data on current students, athletics, awards, and degree completion.
Assist with reports and list production as needed.
Respond to inquiries and questions from alumni and campus partners.
Handle Office of Advancement administrative duties, including purchase orders, payment requests, credit card billing, office supply orders, appointment scheduling, and meeting setup.
Oversee electronic and paper filing systems and develop procedures or policies to support accurate and timely filing.
Assist with event preparation by coordinating with internal and external partners, preparing materials, and helping at events as needed.
Manage work-study students by delegating and overseeing administrative projects and work schedules.
Perform other duties as assigned.