Advancement Financial Specialist
About The Position
Jefferson Community & Technical College’s Advancement Department is seeking an Advancement Financial Specialist to coordinate and oversee the Jefferson Foundation’s financial operations and perform day-to-day accounting functions, including accounts payable and receivable, reconciliations, financial reporting, and regulatory compliance. The role ensures accurate financial records, supports the administration of gifts and grants, and coordinates financial processes across the Advancement team in support of the Foundation’s mission and student success. The position will be filled as soon as an acceptable candidate is located.
Requirements
- Bachelor’s degree in a related field and two years of related work experience, or an equivalent combination of education and experience.
- Detail-oriented and self-directed, with strong organizational skills and excellent interpersonal, verbal, and written communication abilities.
Nice To Haves
- Background in finance and/or accounting.
- Experience with QuickBooks or other accounting software, particularly in a nonprofit or fundraising environment.
Responsibilities
- Coordinate and oversee the Jefferson Foundation’s accounting functions, including accounts payable and accounts receivable in QuickBooks.
- Coordinate purchases from Jefferson Foundation gift accounts and support the administration of restricted gifts and implementation of grants.
- Prepare monthly bank and credit card reconciliations, ensuring accuracy and timely completion.
- Prepare quarterly financial statements and supporting reports for Jefferson Foundation Board meetings.
- Coordinate preparation of audit schedules, reports, and supporting documentation, and serve as a primary liaison with auditors during the Foundation’s annual audit.
- Ensure complete and accurate documentation of Foundation receipts, expenditures, and financial transactions.
- Prepare required annual filings and reports, including 1099s, charitable gaming reports, and sales tax filings.
- Monitor compliance with applicable KCTCS policies and procedures, internal controls, and financial reporting requirements.
- Coordinate the distribution of financial tasks and workflows among appropriate Advancement staff, providing guidance and reviewing work as needed to ensure accuracy, consistency, and timely completion.
- Assist with Advancement Office events and activities as needed.
- Perform other duties as assigned.
Benefits
- Health care coverage for the employee and family
- Vision coverage for the employee and family
- Dental coverage for the employee and family
- Tuition reimbursement or waiver for the employee, spouse, and dependents
- 403(b) retirement plan with a 10% employer match on a 5% employee contribution
- Vacation and sick time
- Work-life balance
- 9.5 paid holidays
- Two weeks of institutional closing pay during the last two weeks of December for qualifying positions
- Employee Assistance Program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
