Advancement Financial Specialist

Kentucky Community and Technical College System • Louisville, KY

4d • Onsite

About The Position

Jefferson Community & Technical College’s Advancement Department is seeking an Advancement Financial Specialist to coordinate and oversee the financial operations of the Jefferson Foundation while performing day-to-day accounting functions, including accounts payable and receivable, reconciliations, financial reporting, and regulatory compliance. The role ensures accurate financial records, supports the effective administration of gifts and grants, and coordinates financial processes and responsibilities across the Advancement team to support the Foundation’s mission and student success. The position will be filled as soon as an acceptable candidate is located.

Requirements

• Bachelor’s degree in a related field and two years of related work experience, or an equivalent combination of education and experience.
• Detail-oriented and self-directed, with strong organizational skills and excellent interpersonal, verbal, and written communication abilities.

Nice To Haves

• Background in finance and/or accounting.
• Experience with QuickBooks or other accounting software, particularly in a nonprofit or fundraising environment.

Responsibilities

• Coordinate and oversee the Jefferson Foundation’s accounting functions, including accounts payable and accounts receivable in QuickBooks.
• Coordinate purchases from Jefferson Foundation gift accounts and support administration of restricted gifts and implementation of grants.
• Prepare monthly bank and credit card reconciliations, ensuring accuracy and timely completion.
• Prepare quarterly financial statements and supporting reports for Jefferson Foundation Board meetings.
• Coordinate preparation of audit schedules, reports, and supporting documentation, and serve as a primary liaison with auditors during the Foundation’s annual audit.
• Ensure complete and accurate documentation of Foundation receipts, expenditures, and financial transactions.
• Prepare required annual filings and reports, including 1099s, charitable gaming reports, and sales tax filings.
• Monitor compliance with applicable KCTCS policies and procedures, internal controls, and financial reporting requirements.
• Coordinate distribution of financial tasks and workflows among appropriate Advancement staff, providing guidance and reviewing work as needed to ensure accuracy, consistency, and timely completion.
• Assist with Advancement Office events and activities as needed.
• Perform other duties as assigned.

Benefits

• Exceptional health care, vision, and dental coverage for you and your family.
• Tuition reimbursement/waiver for you, your spouse, and dependents.
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match.
• Vacation/Sick Time.
• Work-Life Balance.
• 9.5 Paid Holidays.
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level