Advancement Coordinator

University of Virginia•Charlottesville, VA

1d•$50,000 - $54,000•Hybrid

About The Position

The University of Virginia’s Miller Center seeks an organized, detail-oriented, service-focused Advancement Coordinator to support fundraising, donor stewardship, board engagement, and special events. The Miller Center is a nonpartisan affiliate of the University specializing in presidential scholarship, public policy, and political history. The Center’s research, public programs, and convenings aim to generate ideas and foster informed civic engagement. Reporting to the Chief Advancement Officer, the coordinator partners with development staff, the Miller Center Foundation Board of Directors, and colleagues across the University. The role supports development activities, helps create meaningful experiences for donors, volunteers, and institutional partners, and provides administrative and operational coordination for the advancement team. This is a non-exempt-level, benefited, restricted position dependent on funding availability. UVA External Relations offers a flexible, hybrid workplace, with frequent in-person work at the office, on UVA Grounds, and at event venues. The ideal candidate will live or be willing to relocate within 50 miles of Charlottesville, Virginia, and be able to commute to the office multiple days each week. A secure home office with high-speed internet is required. Occasional evening and weekend work may be required for donor and advancement events. The anticipated hiring range is $50,000–$54,000 annually ($24.00–$25.96 per hour), commensurate with education and experience. Application review will begin after November 11, 2026; preference will be given to applications received by that date. Background checks are conducted on new hires. Candidates requiring immigration sponsorship now or in the future will not be considered.

Requirements

High school diploma or equivalent.
At least three years of relevant professional experience.
Exceptional organizational skills and attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Customer-service mindset and commitment to providing exceptional support to donors, volunteers, and colleagues.
Sound judgment, professionalism, discretion, and ability to handle confidential information.
Strong problem-solving skills and ability to work independently while collaborating effectively with a team.
Proficiency with Microsoft Office applications and ability to learn new systems and technologies.
Enthusiasm for supporting fundraising, donor engagement, special events, and institutional advancement initiatives.
Ability to maintain a secure home office environment with high-speed internet and collaborate using a variety of technologies and tools.
Ability to commute to the office multiple days each week; frequent in-person work is required.
Ability to travel some distance to attend meetings and programs.
Candidates must not require immigration sponsorship now or in the future.

Nice To Haves

Bachelor's degree.
Experience working in higher education, nonprofit organizations, advancement, development, fundraising, events, or related environments.
Experience using CRM databases such as Salesforce or comparable systems.
Experience supporting fundraising, donor relations, board engagement, or stewardship activities.
Experience coordinating events, including logistics, vendor management, catering, travel arrangements, and budgeting.
Demonstrated ability to work independently, exercise sound judgment, and manage competing priorities with minimal supervision.

Responsibilities

Support the fundraising team by preparing donor visit materials and letters, maintaining the donor database, building reports, and working with finance to process gifts and track budgets.
Serve as Secretary of the Miller Center Foundation Board; coordinate meetings, take minutes, prepare materials, and keep the Foundation’s state registrations and authorized expenses up to date.
Lead donor-event planning and execution, including logistics, vendor coordination, budgets, and on-site management.
Support other events staff with Center-wide events as needed.
Manage calendars and travel, process expenses and reimbursements, and provide general office support.