Advancement Coordinator, Community Fundraising, Medical Advancement

Washington University in St Louis • Clayton, MO

4d • Onsite

About The Position

The Advancement Coordinator, Community Fundraising is critical to the success of the Community Fundraising Program for Siteman Cancer Center and WashU Medicine, serving as the touchpoint for a broad range of daily activities, projects and initiatives. This position requires great discretion in communicating with donors, vendors, and staff along with Siteman and School of Medicine leaders and faculty. Position responsibilities include high-level project management support for the program, in-depth technology usage, as well as internal and external relationship development and management. The Advancement Coordinator effectively increases the Community Fundraising team’s ability to focus time and resources on fundraising.

Requirements

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Relevant Experience (3 Years)

Nice To Haves

• Ability to develop an in-depth understanding of the partnership that exists between Siteman Cancer Center, Washington University and Barnes-Jewish Hospital.
• Knowledge of institutional advancement/development, event planning, donor relations, and stewardship.

Responsibilities

• Serve as primary liaison to external constituents seeking initial information about the Community Fundraising Program and tracking inquiries as needed.
• Ensure prospective community fundraising partners are connected with the correct director.
• Assist with vetting and approving new event fundraising pages and submissions through the program’s peer-to-peer platform.
• Facilitate stewardship touchpoints including managing the annual recognition plan for Siteman’s community fundraising event partners in order to assist with retention efforts.
• Manage acknowledgement process, event organization, and promotional item mailings with support from the Administrative Assistant department.
• In partnership with the directors, provide support with the planning and execution of Siteman and School of Medicine community fundraising donor engagement activities and other calls to action. These activities may include but are not limited to community events and marketing best practice lunch and learns, development of collateral materials per event segment, and targeted e-communications.
• Serves as the overall administrative support for the community fundraising program, including program data management, ARCH input, event calendar updates, gift tracking and reporting, expense processing, and general office support.
• Serves as the primary assistant to two directors including management of calendars, telephone support, filing, scheduling meetings, and word processing.
• Manages the community fundraising program expense process for the Siteman Cancer Center WUSM budget and Med UA budget.
• Perform other duties as assigned.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED