Advancement Assistant, Development

Boise State University • Boise, ID

3d • $49,733 - $56,000 • Onsite

About The Position

This position will provide daily administrative and operational support. This position requires excellent interpersonal skills and the ability to communicate effectively with individuals in all positions, both internal and external to the university. It requires a detailed knowledge of the organization’s operations, organizational procedures, and personnel. This position will support the Corporate and Foundation Partnership team and the Gift Planning team. A nonprofit Idaho organization, the Boise State University Foundation was established in 1964 for the benefit of Boise State University. We work to build relationships and support for the university by developing and nurturing donor-centered relationships and stewarding gifts made in support of Boise State. The Foundation works closely with university leadership, the Boise State University Alumni Association, and the Bronco Athletic Association.

Requirements

• Demonstrate Boise State University Advancement’s Foundation’s core values: Purpose Driven, Responsible, Relentless Excellence, and Collaborative.
• Experience with event scheduling methods, facility use agreements, and event planning processes.
• Ability to generate, cultivate, and maintain relationships with high level communication skills with all constituents involved in a university community, including coworkers, students, executives, donors, alumni, corporate and foundation representatives, and critical external community representatives.
• Experience working with high level executives, so as to understand the level of responsibility required to support a university executive.
• Ability to work independently, apply good judgment; and use discretion, problem solving, and conflict resolution skills.
• Must possess extraordinary organizational skills in order to prioritize and understand timelines and project deadlines.
• Strong working understanding of PowerPoint, Excel, Word and additional presentation applications.
• Proven experience in confidentiality matters, which impacts oneself and others.
• Exceptional verbal, written, and presentation skills.
• Knowledge of file management and other administrative procedures.
• Bachelor’s Degree or equivalent relevant professional experience.

Responsibilities

• Coordinate and maintain a calendar for meetings, travel arrangements and registrations.
• Requires application of public relations skills in dealing with a variety of internal and external constituents.
• Coordinates meetings for staff. This includes travel, catering, registration, meeting rooms, audiovisual equipment, etc. Determine relevant supporting materials needed for meetings and provide as required.
• Determines groups and individuals that require access to the division’s executive staff and/or senior leadership. In conjunction with staff, prioritizes requests for time and reorganizes or reschedules commitments in response to priority requests or needs while leveraging executive’s time for maximum efficiency and effectiveness.
• Demonstrates excellent organizational skills and attention to detail for planning and implementing events. Determine and arrange set-up, event location, decorations, menus, A/V needs, invitations, advertising, etc. to ensure an appropriate environment for high profile events, programs and guests.
• Arranges travel accommodations, airline reservations, itineraries, etc. for trips.
• Answers questions and/or refers callers to other individuals or departments based on knowledge of university policies and procedures.
• Letters and correspondence creation for division leadership and programs. Types drafts, reviews for grammatical and punctuation correctness, and finalizes documents such as memos, letters, confidential information, presentations, and technical reports as requested.
• Organize and prepare materials for board, committee, and program meetings; attend and participate in stakeholder meetings when required.
• Assist with inbound campus inquiries for sponsorship and foundation proposals and agreements.
• Assist in the creation and coordination of content for communication, such as content for partnership announcements, event recognition, newsletters, emails and social media. Assist with coordination of proofing internal and external communication and marketing collateral. Help facilitate timely communication with key departments across campus.
• Maintain records, minutes, and documentation for board, committee, and program meetings.
• Provide administrative support as needed, which may include purchasing, p-card management, and budget monitoring.
• Maintain and monitor project plans, schedules and timelines, budgets and expenditures, and meet project deadlines.
• Runs queries, and updates information using Raisers Edge and other databases, as well as other data analysis tools.
• Perform other duties as assigned.

Benefits

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level