Advancement Assistant, Development

Boise State University • Boise, ID

1d • Onsite

About The Position

This position will provide daily administrative and operational support to the Development team. It requires excellent interpersonal skills and the ability to communicate effectively with individuals in all positions, both internal and external to the university. It requires a detailed knowledge of the organization’s operations, organizational procedures, and personnel. The Boise State University Foundation, established in 1964 for the benefit of Boise State University, works to build relationships and support for the university by developing and nurturing donor-centered relationships and stewarding gifts made in support of Boise State. The Foundation works closely with university leadership, the Boise State University Alumni Association, and the Bronco Athletic Association.

Requirements

• Bachelor’s Degree or equivalent relevant professional experience.
• Experience with event scheduling methods, facility use agreements, and event planning processes.
• Ability to generate, cultivate, and maintain relationships with high level communication skills with all constituents involved in a university community, including coworkers, students, executives, donors, alumni, corporate and foundation representatives, and critical external community representatives.
• Experience working with high level executives, so as to understand the level of responsibility required to support a university executive.
• Ability to work independently, apply good judgment; and use discretion, problem solving, and conflict resolution skills.
• Extraordinary organizational skills in order to prioritize and understand timelines and project deadlines.
• Strong working understanding of PowerPoint, Excel, Word and additional presentation applications.
• Proven experience in confidentiality matters, which impacts oneself and others.
• Exceptional verbal, written, and presentation skills.
• Knowledge of file management and other administrative procedures.

Nice To Haves

• Demonstrate Boise State University Advancement’s Foundation’s core values: Purpose Driven, Responsible, Relentless Excellence, and Collaborative.

Responsibilities

• Coordinate and maintain a calendar for meetings, travel arrangements and registrations.
• Coordinate meetings for staff, including travel, catering, registration, meeting rooms, audiovisual equipment, etc.
• Determine relevant supporting materials needed for meetings and provide as required.
• Determine groups and individuals that require access to the division’s executive staff and/or senior leadership.
• Prioritize requests for time and reorganize or reschedule commitments in response to priority requests or needs while leveraging executive’s time for maximum efficiency and effectiveness.
• Plan and implement events, including arranging set-up, event location, decorations, menus, A/V needs, invitations, advertising, etc.
• Arrange travel accommodations, airline reservations, itineraries, etc. for trips.
• Answer questions and/or refer callers to other individuals or departments based on knowledge of university policies and procedures.
• Create letters and correspondence for division leadership and programs.
• Type drafts, review for grammatical and punctuation correctness, and finalize documents such as memos, letters, confidential information, presentations, and technical reports.
• Organize and prepare materials for board, committee, and program meetings; attend and participate in stakeholder meetings when required.
• Assist with inbound campus inquiries for sponsorship and foundation proposals and agreements.
• Assist in the creation and coordination of content for communication, such as content for partnership announcements, event recognition, newsletters, emails and social media.
• Assist with coordination of proofing internal and external communication and marketing collateral.
• Help facilitate timely communication with key departments across campus.
• Maintain records, minutes, and documentation for board, committee, and program meetings.
• Provide administrative support as needed, which may include purchasing, p-card management, and budget monitoring.
• Maintain and monitor project plans, schedules and timelines, budgets and expenditures, and meet project deadlines.
• Run queries, and update information using Raisers Edge and other databases, as well as other data analysis tools.
• Perform other duties as assigned.

Benefits

• 12 paid holidays AND the University is closed between Christmas and New Year's (requires use of 3 vacation days)
• Between 12-24 annual paid vacation days for full-time Professional and Classified staff depending on position type and years of service
• 10.76% University contribution to your ORP retirement fund (Professional and Faculty employees)
• 11.96% University contribution to your PERSI retirement fund (Classified employees)
• Excellent medical, dental and other health-related insurance coverages
• Tuition fee waiver benefits for employees, spouses and their dependents

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level