Advanced Practice Provider (APP) Residency Program Coordinator

Marin Community Clinics•Novato, CA

4d•Onsite

About The Position

Marin Community Clinics is a multi-clinic network providing integrated primary care, dental, behavioral, specialty, and referral services to nearly 40,000 individuals annually in Marin County. Its mission is to promote health and wellness through excellent, compassionate care for all. The APP Residency Program Coordinator manages the daily operational, administrative, and tracking components of the postgraduate Nurse Practitioner and Physician Assistant residency program. The Coordinator is the primary administrative point of contact for residents, clinical faculty, and leadership. During the first year, a key focus is establishing tracking systems and documentation standards to prepare for national accreditation applications. Coordinator responsibilities represent 0.70 FTE. An internal candidate selected for the role is expected to continue performing the remaining 0.30 FTE of their current clinical or departmental duties, subject to departmental needs and manager approval. The role requires working at both the Novato and San Rafael clinic locations and traveling between sites as needed.

Requirements

High school diploma or GED.
1 to 2 years of experience in a healthcare setting or healthcare administrative role.
Proficiency in Microsoft Office, including Word, Excel, and Teams, and EPIC.
Ability to quickly learn and navigate residency management or scheduling software.
Excellent organizational skills and attention to detail.
Strong interpersonal and communication skills, with a collaborative approach to supporting adult learners in a community clinic environment.
Ability to maintain confidentiality regarding sensitive resident and personnel information.
Commitment to community health and serving diverse, medically underserved populations.
Comfort working at both the Novato and San Rafael clinic locations and commuting between sites as needed.
Fulfill immunization and fit-for-duty regulatory requirements.
Ability to travel between clinic sites within Marin County and work flexible hours as required.
Ability to work in fast-paced medical environments.
Ability to stand and walk for prolonged periods, sit at a desk and work on a computer with a keyboard and mouse for prolonged periods, and lift up to 15 pounds at times.

Nice To Haves

Experience specifically within Advanced Practice Provider (APP) or medical residency programs.

Responsibilities

Manage day-to-day program administration, including onboarding logistics, orientation schedules, and daily schedules.
Coordinate clinical scheduling for primary care continuity clinics, specialty rotations, and didactic and educational sessions.
Serve as the primary contact for residency applicants and coordinate recruitment, interviews, and selection.
Build and maintain accurate records of attendance, clinical hours, and faculty and resident evaluations.
Monitor tracking systems to ensure residents meet required case volumes, procedural competencies, and educational milestones.
Organize, centralize, and archive program policies, curriculum materials, and administrative files to prepare foundational documentation for an accreditation application at the one-year mark.
Liaise between residents, preceptors, site directors, and external specialty rotation partners.
Organize and document meetings.
Provide administrative support to the Residency Program Director for curriculum updates and strategic program development.
Travel between clinic sites within Marin County as needed.