Advanced Administrative Assistant

Marathon Petroleum Corporation•Findlay, OH

2d•Onsite

About The Position

Marathon Pipe Line is seeking a highly motivated individual to fill an Administrative Assistant position in Findlay, OH. The successful candidate will have strong organizational, interpersonal, and communication skills and be able to work in a team environment. The successful candidate will provide administrative and office support activities for Ohio Valley Region and Field Services and Planning, along with supporting the overall Company. The position reports to the Ohio Valley Region Operations Director, with a dotted line to the Field Services and Planning Director. Duties include landowner notification administration, purchase order and invoice processing, public inquiry administration, and department event support. Extensive software skills are required, as well as Internet research abilities and strong communication skills. There may be some travel involved for the purpose of records auditing, emergency response, in-person meetings, company events, and management.

Requirements

High School Diploma or GED
Travel requirement is up to 5%
A valid driver's license is required
Strong organizational skills
Excellent keyboarding skills
Familiarity with PC-based software applications, i.e., Microsoft Office Suite (particularly Excel) and SAP.
Excellent verbal and written communication skills
Ability to set and organize work priorities
Excellent time management skills
Ability to work with confidential information
Ability to complete work based on specific time restrictions is essential

Nice To Haves

Associate's degree
Preferable minimum 3 years’ experience as an Administrative Assistant
Preferable knowledge and experience of Power Platform (i.e. Power BI, Power Apps, Power Automate)

Responsibilities

Perform general administrative responsibilities and general clerical duties to include, but not limited to, gathering, input of, generating review and/or analyzing data, handling telephone calls, copying, faxing, mailing and filing.
Maintain office calendar to coordinate work flow and meetings.
Monitor and assist with maintenance of the department’s website.
Create and modify documents such as reports, memos and letters using Word, Excel, and/or other presentation software.
Coordinate meetings and conferences.
Make travel arrangements for personnel.
Deal with internal (i.e., SharePoint, Records Management)/external customers.
Perform records management in accordance with Company policy.
Collect and maintain inventory of office equipment and supplies.
Assist, in a limited extent, with the above duties for the department.
Compose, transcribe, prepare, proofread routine and confidential documents, both written and electronic.
Deal with routine travel arrangements as appropriate.
Maintain and operate office equipment, and order supplies as necessary and data entry as appropriate.
Coordinate all record generation, use filing and retention in compliance with the MPL Records Management program.
Serve as backfill for other Administrative Assistants when needed.