Administrative Assistant

Florida Gulf Coast University•Lexington, MA

13d

About The Position

The Administrative Assistant provides administrative support to the University Library. Acting under general supervision, the position anticipates management or unit needs, proactively solves problems, and handles issues. Coordinates daily operations and activities of the University Library. FGCU is building a culture of curiosity, commitment and collaboration. We value employees who successfully work with others and drive positive change through critical thinking and decisive action. If you thrive in an environment of innovation, accountability and mutual respect, you will find a good home here.

Requirements

High school diploma
Six years of full-time experience directly related to the job functions.
Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook).
Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Nice To Haves

Bachelor’s degree from an accredited institution in an appropriate area of specialization.
Work experience in a higher education setting.
Experience with Workday.
Experience with SharePoint.

Responsibilities

Provides administrative assistance to support Deans, faculty and staff within the Library, including responsibilities such as managing calendars, composing correspondence, editing presentations, and handling travel arrangements.
Acts under general supervision to anticipate management and unit needs and proactively solve problems.
Coordinates a wide variety of projects, such as Deans events, conferences, workshops, and meetings.
Coordinates office operations and services such as personnel, budget preparation, and control.
Collects information, conducts research, and prepares materials for use in management or departmental discussions/meetings or for decision-making purposes.
Oversees hiring process, coordinates interviews and manages onboarding of new employees.
Maintains office supply inventory, interacts with vendors.
Serves as point of contact for space, equipment or facility issues.
Creates or maintains unit filing systems or workflows, and maintains confidential information.
Drafts or reviews correspondence or other documents.
Supervise or serve as a lead for other staff, including students.
Performs other job-related duties as assigned.