Administrative Assistant

Pullman•Los Angeles, CA

13d•Onsite

About The Position

PULLMAN, a Structural Group Company, integrates technology-driven, engineered solutions into its industry-leading contracting services. PULLMAN’s capabilities include specialty design-build services for new and existing structures, as well as a wide range of specialty repair and maintenance services. With offices located throughout Canada, and as a signatory to local, national, and international labor union agreements, PULLMAN has the track record and the experience to meet our customers’ specialty contracting needs. Recruiting for the position of an Administrative Assistant, the successful candidate would be based out of our Los Angeles office in Anaheim, CA. In this position you will be an essential part of assisting the division’s daily operations with accountability for travel coordination, accounts payable, data entry, electronic document control and overall division administrative responsibilities.

Requirements

Minimum High School Diploma
3+ years of previous administration experience
Strong proficiency in Microsoft Office Suite (MS Word, MS Excel and MS Outlook essential) to create, respond to inquiries and develop and maintain spreadsheets for various operational tasks.
Comfortable learning new software programs
Experienced with AP/AR and payroll
Excellent written and verbal communication skills, as well as strong interpersonal skills
Strong organizational and time-management skills
Flexible, skilled at multi-tasking and detail-oriented

Nice To Haves

Preference given to those experienced working with Unions
Preference given to those who have or are open to obtaining Notary License
Candidates who meet the following criteria may be considered for this position: Minimum High School Diploma
Our ideal candidate is an innovative individual who can work effectively in a highly collaborative, team-based environment; can set goals and expectations; is approachable, empathetic and outgoing; can quickly gain trust and respect; and is able to establish and maintain relationships.

Responsibilities

Working cross functionally to support administrative operations in various systems including Salesforce and Procore
Maintaining common work areas including meeting and break rooms
Training on payroll processing and accounts payable procedures
Assisting with event planning by setting up the office or making external arrangements
Ordering supplies for office, safety and operational divisions
Assisting with new hire processing
Assisting with equipment tracking
Participating in appropriate team meetings
All other duties not listed shall be assigned upon employment and growth in the position