Admissions & Records Assistant 2 - Admissions and Records Office

Great Basin College • Elko, NV

3d • Onsite

About The Position

Great Basin College is recruiting for an Admissions & Records Assistant 2 position for the Admissions and Records Office. This position will assist the student body with applying for admissions, registering for classes, accurately update student records; assist with questions regarding current NSHE and GBC policy for drop dates, last date to enroll, grades and GPA, course prerequisites; answer the Admissions Office main line; monitor the Admissions Office email accounts by responding to questions and concerns in a timely manner; maintain the admissions application process within Peoplesoft daily to expedite new student applications through PeopleSoft and the shared instance system; process all outgoing official transcript orders through the National Student Clearinghouse site daily; maintain the digital scanning storage system, OnBase, for all student records; and other duties as assigned. PER EXECUTIVE ORDER 2026-001, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL JUNE 30, 2026. Please refer to the link for more information: Executive Order 2026-001 .

Requirements

• Graduation from high school or equivalent education and two (2) years of clerical experience, one of which was in a college admissions and/or records office or relevant student services area which included maintaining student information, data entry, reviewing applications and student contact; OR One (1) year of experience as an Admissions & Records Assistant I in Nevada State service; OR An equivalent combination of education and experience as described above.

Nice To Haves

• Excellent customer service skills
• Proficiency using Microsoft Word and Microsoft Excel
• Experience with record keeping and data entry
• Multitasking and/or working under pressure

Responsibilities

• Assist the student body with applying for admissions, registering for classes, and accurately updating student records.
• Assist with questions regarding current NSHE and GBC policy for drop dates, last date to enroll, grades and GPA, and course prerequisites.
• Answer the Admissions Office main line.
• Monitor the Admissions Office email accounts by responding to questions and concerns in a timely manner.
• Maintain the admissions application process within Peoplesoft daily to expedite new student applications through PeopleSoft and the shared instance system.
• Process all outgoing official transcript orders through the National Student Clearinghouse site daily.
• Maintain the digital scanning storage system, OnBase, for all student records.
• Perform other duties as assigned.

Benefits

• Health insurance options including medical, dental and vision
• 10 hours of annual and 10 hours of sick accrued each month
• 12 paid holidays
• Life insurance
• Generous annual and sick leave
• Classified Staff Grant-In-Aid Benefit (reduced-rate tuition for employees and eligible dependents)
• Free parking on all GBC campus locations
• No State income tax
• Enrollment in The Public Employees’ Retirement System of Nevada (PERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED