Admissions Outreach Coordinator

Head-Royce School•Oakland, CA

23d•Onsite

About The Position

Head-Royce seeks a dynamic professional to join the admissions team to assist in all aspects of admissions, retention, and recruitment for kindergarten through 12th grade. The coordinator will work closely with the Director of Enrollment Management, Assistant Director of Enrollment, Director of Tuition Assistance, and Associate Director of K-8 Admissions, as well as, as needed, the Marketing and Communications team. The Admissions Outreach Coordinator should possess marketing savvy, be detail-oriented and adaptable, and thrive in a team environment while maintaining a high level of professionalism and confidentiality. This individual will join a mission-driven admissions team and must be eager to take initiative, share ideas, engage in professional development, accept feedback, and embrace new and creative approaches.

Requirements

Ability to manage confidential information with discretion and professional integrity.
Ability to balance detail orientation with big-picture, strategic thinking around data and marketing.
Ability to work accurately and independently, requiring minimal direct supervision.
Familiarity with technologies, databases and tools such as Ravenna, Veracross, and HubSpot, learning quickly on those with no previous experience.
Excellent verbal and written communication skills.
Sensitivity to and a commitment to diversity, equity, and inclusion for all constituents.
Ability to juggle and prioritize multiple tasks, projects, and demands in a fast-paced environment.
Ability to coordinate effectively amongst a varied group of internal and external team members.
Understanding admissions and marketing data with fluency and proficiency.
Maintain a positive attitude, a strong work ethic, a passion for education, and a genuine interest in working with kids.
Must be authorized to work in the United States.
Willing to undergo both Livescan background check and TB screening.

Nice To Haves

Bachelor’s Degree highly preferred, but not required.
Two years of experience in independent schools preferred.
Possess marketing savvy.
Detail-oriented and adaptable.
Thrive in a team environment while maintaining a high level of professionalism and confidentiality.
Eager to take initiative, share ideas, engage in professional development, accept feedback, and embrace new and creative approaches.
Sense of humor, warmth, and humility.
Proficiency in database management.

Responsibilities

Setting up and maintaining all admissions, enrollment, and tuition assistance database platforms, including, but not limited to, Ravenna, Clarity, and HRSConnect.
Coordinating communication with inquiring and applying families.
Maintaining the admission database.
Assisting with many aspects of admission, enrollment, and tuition assistance.
Collaborating with community partners, stakeholders, or other relevant groups to build and maintain positive relationships in the East Bay and larger Bay Area communities.
Working with the marketing and communications team to develop marketing materials and content that align with outreach goals, ensuring messaging resonates with the target audience.
Coordinating and leading outreach programs to engage with the community and target audiences.
Working with administrators to propose and implement marketing strategies designed to retain students through graduation.
Supporting tours when needed, assisting with database management, engaging with current and prospective families, and helping with relevant events.
Tracking and analyzing outreach data, such as event attendance and communication engagement, while reporting on strategy effectiveness and adjusting tactics to improve outcomes.
Participating in campus activities and events to build firsthand knowledge of Head-Royce’s programs and traditions, and serving on admissions committees as needed.
Helping inquiring families understand the school’s values and DEI initiatives.