Admissions Evaluator Trainee

California State University, Sacramento•Sacramento, CA

6d•$4,074 - $4,937•Onsite

About The Position

Under the general supervision of the Associate Director of Admissions & Outreach, and with lead work direction from the Lead Admissions Evaluator/Trainer, the Admissions Evaluator Trainee applies CSU admission policies and Sacramento State precedents to review academic records in a learning capacity. The role assists in analyzing prospective student academic transcripts and other admission documents to determine admission eligibility and the acceptance of transfer credit toward admission criteria. In a training capacity, the incumbent represents the University at special events, provides information sessions, and assists prospective students and their supporters. The role also responds to questions from applicants, prospective students, high school and community college guidance personnel, and the general public about admission requirements and available options. This is a full-time, non-exempt position. The regular schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with weekends and evenings as needed. The anticipated hiring range is $4,074.00 to $4,237.00 per month. The position is in the Admissions & Outreach Office, which recruits, informs, and guides prospective students—especially those from underserved or disadvantaged backgrounds—through the Sacramento State admissions process. A background check is required, and employees must reside in California on their date of hire.

Requirements

Knowledge of general office procedures, methods, and practices, and techniques used in processing information.
Ability to check complex records and detailed information for compliance with criteria; compare records thoroughly and accurately; interpret and apply written regulations; and maintain confidentiality of records and evaluations.
During training, ability to review and check transcripts, records, and documents against specific guides; interpret information from institutions with differing record systems, including foreign institutions; and interpret criteria for eligibility and substitutions or alternatives in granting degree credit.
Equivalent to six months of responsible experience involving academic, administrative, fiscal, or statistical records processing and maintenance, or two years of full-time college coursework specific to developing quantitative and analytical skills.
Ability to process documents and other requests in an academic setting.
Ability to interpret and apply operating policies and procedures, perform research, and conduct in-depth analytical studies.
Strong verbal and written communication and interpersonal skills to interact effectively with staff at all levels and external constituents.
Strong customer service skills.
Strong attention to detail and accuracy.
Knowledge of and ability to use mathematical computations.
Ability to exercise high-level discretion and maintain confidentiality when handling sensitive problems and confidential records.
Ability to work effectively and establish and maintain cooperative working relationships with internal and external entities.
Working knowledge of and ability to operate standard office equipment, including a computer, laptop, copier, fax machine, scanner, and printer.
Demonstrated proficiency using common computer applications and related software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Access), databases, and the internet.
Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents, including faculty, students, staff, and community members.
Ability to pass a background check.
Must reside in California on date of hire.
Must furnish proof of eligibility to work in the United States.

Nice To Haves

Equivalent to a bachelor’s degree from an accredited four-year college or university.
Experience analyzing and applying academic regulations and procedures related to admissions.
Experience performing detailed work, including mathematical computations requiring a high degree of accuracy.
Familiarity with online resources such as College Source, AACRAO, and Assist, and with the Common Management System (CMS) or another student administration data system.
Experience working in a high-production environment.

Responsibilities

Review academic records using CSU admission policies and Sacramento State precedents in a learning capacity.
Assist in analyzing prospective students’ academic transcripts and other admission documents to determine admission eligibility and acceptance of transfer credit.
Represent the University at special events, provide information sessions, and assist prospective students and their supporters in a training capacity.
Respond to questions from applicants, prospective students, high school and community college guidance personnel, and the general public about admission requirements and available options.