Admissions Assistant

South Suburban College

4d

About The Position

The Admissions Assistant supports the Executive Director of Enrollment Management in operating the Admissions Office. The role processes and updates student records, refers special or difficult issues to a lead worker or supervisor, and works with administrators, staff, faculty, students, and the public on admissions matters. It provides clerical support, answers inquiries from prospective, new, and current students, and helps direct student employees and aides by explaining office policies and procedures.

This is a regular, full-time support staff position for 35 hours per week, 52 weeks per year, classified as Grade VII on the support staff salary schedule. Work hours are Monday and Thursday, 11 a.m.–7 p.m.; Tuesday and Wednesday, 9 a.m.–5 p.m.; and Friday, 8 a.m.–4 p.m. Board approval is required. The stated beginning date is November 16, 2026. Applications are accepted until the position is filled; applicants should submit a letter of application, resume, and transcripts.

Requirements

• High school diploma or GED.
• Good written, oral, and telephone communication skills.
• Ability to work well with others and take initiative.
• Ability to operate a computer efficiently.
• Flexible scheduling to meet the demands of the office.
• Must successfully pass a criminal background check.

Responsibilities

• Process, file, update, revise, codify, assemble, and reproduce student records accurately, confidentially, and according to established procedures.
• Verify the validity of incoming high school and college transcripts.
• Post restrictions, ability-to-benefit information, geometry waivers, and other codes to student records.
• Update and distribute admissions letters to high schools.
• Review, verify, and edit records, including as part of annual financial aid audits.
• Assist with completing incoming students’ transfer credit through the imaging system.
• Maintain strong communications with student evaluation counselors and work closely with the Student Evaluation Coordinator.
• Input and retrieve data using the Colleague operating system.
• Provide clerical support to staff on assigned tasks and consult the immediate supervisor about unusual problems or difficulties.
• Answer inquiries and provide college information or assistance to prospective, new, and current students as instructed.
• Provide direction to student employees and aides by explaining office policies and procedures.
• Perform other duties as assigned.

Benefits

• Annual flexible health benefit of $16,000.
• 10 vacation days, 12 medical days, and 3 personal days earned within the first year of employment.
• 16 holidays and 5 winter break days.
• Four-day summer workweek.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED