Campus Admissions Assistant

Pima Medical Institute Current Openings•Tucson, AZ

11h•Onsite

About The Position

Pima Medical Institute is seeking an organized, detail-oriented Admissions Assistant to support the admissions team at its Tucson campus. The role helps ensure prospective student inquiries are handled with care, admissions activities are organized, and potential students receive guidance throughout the process. Daily work includes managing leads and enrollment tracking, preparing marketing materials, and supporting admissions representatives.

Requirements

At least two years of general office management, administrative support, or admissions coordination experience.
Typing speed of at least 45 words per minute.
Proficiency with computer systems, word processing, and database management.
Exceptional verbal and written communication skills.
Strong organizational and multitasking abilities.
An equivalent combination of relevant training, education, or experience that meets the minimum qualifications will be considered.

Responsibilities

Enter, update, and manage prospective student lead data in the Student Information System (SIS), and oversee lead bank systems for reporting and record-keeping.
Handle incoming inquiries from prospective students, schedule and confirm admissions appointments, and contact applicants who miss appointments to encourage rescheduling.
Generate weekly and monthly reports on appointments, lead flow, interviews, and enrollments.
Prepare and distribute daily admissions schedules to staff.
Assist with administering and grading entrance scholastic and typing tests for prospective applicants.
Track incoming enrollments to support transitions into start dates and monitor class schedules to maintain accurate future class start availability.
Organize bulk mailings, distribute program information to prospective students, and manage campus marketing material inventory.

Benefits

Employee Stock Ownership Plan (ESOP), subject to a 1,000-hours-per-year requirement.
401(k) plan with up to a 10% employer match.
Medical coverage, including PPO and two HDHP options with HSA.
Dental and vision coverage.
Basic life insurance.
Short-term and long-term disability coverage.
HSA and FSA options.
Paid time off (PTO).
Arizona Paid Sick Leave (PSL).
Paid holidays.
Employee Assistance Program (EAP).
Tuition reimbursement.
Health and wellness program rewards.