Adminstrative Assistant

A.Y. McDonald Mfg. Co. • Albia, IA

2d • Onsite

About The Position

A.Y. McDonald Mfg. Co. is a leading manufacturer of water works brass, plumbing valves, and water systems, and natural gas valves and meter bars. The company was founded in 1856 and is committed to taking care of the customer – our boss, through our growing investments of education, automation, and innovation. A career at A.Y. McDonald Mfg. Co. comes with a family friendly culture, on-the-job training, advancement opportunities, and the chance to make a difference every single day. Position Summary The Adminstrative Assistant serves as a vital link between manufacturing operations, administrative functions, and human resources. This multifaceted role is instrumental in driving operational efficiency, ensuring accurate and organized recordkeeping, and supporting a positive and compliant workplace environment. The ideal candidate thrives in a dynamic setting, demonstrates strong attention to detail, and enjoys contributing to both team productivity and employee support initiatives.

Requirements

• High school diploma or GED required
• 1–3 years of experience in manufacturing, administrative, or HR support roles preferred
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong organizational skills with the ability to manage multiple priorities effectively
• Demonstrated ability to handle sensitive information with professionalism and discretion
• Strong attention to detail with a proactive, problem-solving mindset
• Ability to interpret instructions, procedures, and safety guidelines accurately
• Solid basic math skills, including calculations involving percentages
• Capable of prioritizing tasks and adapting in a fast-paced, evolving environment
• Excellent interpersonal and communication skills, with a collaborative team-oriented approach

Nice To Haves

• additional education in business, human resources, or a related field preferred
• Familiarity with inventory systems, production workflows, or ERP systems is advantageous

Responsibilities

• Partner with production teams to support daily operations and help achieve efficiency and output goals
• Prepare, organize, and distribute detailed job traveler packets to ensure smooth workflow across production stages
• Assist in maintaining and communicating daily production schedules and run orders
• Generate and manage traceability tags and carton labeling to support quality and compliance standards
• Perform labor and component reconciliation to ensure accuracy and accountability for each job
• Deliver high-quality administrative support, including data entry, document control, and records management
• Create and maintain reports, spreadsheets, and internal communications that support operational visibility
• Ensure production, inventory, and compliance records are accurate, complete, and well-organized
• Coordinate meetings, schedules, and communication across departments to promote alignment and efficiency
• Oversee office supply levels and assist with purchasing activities and vendor coordination
• Act as a reliable point of contact for internal inquiries while supporting cross-functional collaboration
• Support onboarding and orientation processes to create a welcoming and organized new hire experience
• Maintain employee records with a high level of accuracy and strict confidentiality
• Assist with timekeeping, attendance tracking, and payroll-related data entry
• Contribute to recruitment efforts, including job postings, candidate coordination, and interview scheduling
• Help coordinate employee training, safety initiatives, and compliance documentation
• Provide timely and professional responses to employee questions regarding policies, procedures, and benefits

Benefits

• major medical (BCBS)
• Delta dental and vision
• company sponsored basic life insurance and short-term disability
• Voluntary life insurance, accidental death and dismemberment, and long-term disability available
• Competitive 401(k) with company matching
• generous PTO
• 10 paid holidays
• company giveaways
• family picnics

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees