Adminstrative Assistant

A.Y. McDonald Mfg. Co.•Albia, IA

9h•Onsite

About The Position

The Adminstrative Assistant serves as a vital link between manufacturing operations, administrative functions, and human resources. This multifaceted role is instrumental in driving operational efficiency, ensuring accurate and organized recordkeeping, and supporting a positive and compliant workplace environment. The ideal candidate thrives in a dynamic setting, demonstrates strong attention to detail, and enjoys contributing to both team productivity and employee support initiatives.

Requirements

High school diploma or GED required
1–3 years of experience in manufacturing, administrative, or HR support roles preferred
Familiarity with inventory systems, production workflows, or ERP systems is advantageous
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Strong organizational skills with the ability to manage multiple priorities effectively
Demonstrated ability to handle sensitive information with professionalism and discretion
Strong attention to detail with a proactive, problem-solving mindset
Ability to interpret instructions, procedures, and safety guidelines accurately
Solid basic math skills, including calculations involving percentages
Capable of prioritizing tasks and adapting in a fast-paced, evolving environment
Excellent interpersonal and communication skills, with a collaborative team-oriented approach

Nice To Haves

additional education in business, human resources, or a related field preferred

Responsibilities

Partner with production teams to support daily operations and help achieve efficiency and output goals
Prepare, organize, and distribute detailed job traveler packets to ensure smooth workflow across production stages
Assist in maintaining and communicating daily production schedules and run orders
Generate and manage traceability tags and carton labeling to support quality and compliance standards
Perform labor and component reconciliation to ensure accuracy and accountability for each job
Deliver high-quality administrative support, including data entry, document control, and records management
Create and maintain reports, spreadsheets, and internal communications that support operational visibility
Ensure production, inventory, and compliance records are accurate, complete, and well-organized
Coordinate meetings, schedules, and communication across departments to promote alignment and efficiency
Oversee office supply levels and assist with purchasing activities and vendor coordination
Act as a reliable point of contact for internal inquiries while supporting cross-functional collaboration
Support onboarding and orientation processes to create a welcoming and organized new hire experience
Maintain employee records with a high level of accuracy and strict confidentiality
Assist with timekeeping, attendance tracking, and payroll-related data entry
Contribute to recruitment efforts, including job postings, candidate coordination, and interview scheduling
Help coordinate employee training, safety initiatives, and compliance documentation
Provide timely and professional responses to employee questions regarding policies, procedures, and benefits