Adminstrative Assistant

New York County Defender Services•New York, NY

1d•$55,000

About The Position

Public Defense office in Manhattan seeks a highly competent Administrative Assistant to provide clerical support, working collaboratively with other administrative staff members to aid in our clients’ superior legal representation.

Requirements

Associate’s Degree or three (3) years related work experience.
Notary Public license, sponsored by us and obtained once employed.
Proficiency in Microsoft Office, especially Microsoft Excel and Microsoft Word.
Knowledge of the Internet.
Excellent time management skills and the ability to prioritize work.
Attention to detail and problem solving skills.
Strong written and verbal communication skills.
Strong organizational skills with the ability to multi-task.
Must be able to exercise sound judgement and an ability to remain calm under pressure.
Ability to manage multiple working relationships with professionalism.

Nice To Haves

Bilingual in Spanish/English or Mandarin/English preferred.

Responsibilities

Handling and screening incoming phone calls
receiving/directing visitors and attending the front desk area when assigned
Data Entry of case files into our case management system
Maintaining information in our case management system
Drafting letters, emails, creating and utilizing spreadsheets
Labeling files, filing folders and maintaining file room
Transcribing CDs, DVDs, telephone conversation, etc.
Restocking of supplies and light lifting, up to 30 pounds
Photocopying, faxing, scanning, preparing, sorting and distributing mail
Notarization of legal documents and Covering arraignment shift when needed
Administrative Assistants will be trained and expected to have working knowledge of the following:
Arraignment clerical procedures
Office procedures: Opening (AM) Closing (PM)
Restocking supplies and creating a list for reordering
Process serving and legal documentation delivery
Bilingual administrative assistant are expected to translate phone calls, video conferences, written documents, client in-office meetings, correctional facility visits and pre/post court appearances, as needed.