Adminstrative Assistant - Department

Douglas County School District • South Hanover Township, PA

21h • Onsite

About The Position

Office management and support for the department. Prioritizes and performs work independently; manages numerous and diverse tasks with confidentiality, self-motivation, problem solving, interpersonal, and conflict resolution skills under continual deadlines while interacting with a broad range of personnel and public. Develops and promotes good community relations among various community members and district clientele.

Requirements

• High School or Equivalent
• Skills: Position Type: Regular Primary Location: Legacy Campus One Year Only (Yes or No): No Scheduled Hours Per Week: 40 FTE: 1.00 Approx Scheduled Days Per Year: 260 Work Days (260 days indicates a year-round position. Time off [or Off-Track Days] are then granted based on the position. Any exceptions to the normal off-track time will be noted in the Additional Position Details section above, as scheduled work days.)

Nice To Haves

• Confidentiality
• Self-motivation
• Problem solving skills
• Interpersonal skills
• Conflict resolution skills

Responsibilities

• May attend meetings, prepare agendas, record, and produce minutes and materials; follow up as needed.
• May present department information to small groups.
• Manage use of purchase orders, pay vouchers, expense records, supply, and material inventories; may prepare proposed department budget for approval; monitor department budget.
• May assist with bookkeeping and financial management software.
• Respond to telephone calls, route calls, and take messages.
• Perform clerical support including: composing and editing correspondence, scheduling meetings, managing calendars, maintaining files, photocopying, preparing presentation materials, coordinating logistics for various conferences and meetings.
• Assist with the development of various projects, special events, and process improvement projects.
• Process various purchase orders, vouchers, invoices, supply, and material inventories.
• Perform other related duties as assigned or requested.
• Coordinate the hiring process for all new hires, applicant tracking system, set up interviews, finger prints, physicals and final paperwork.
• Serve as a resource to administrators, staff, and the community.

Benefits

• health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
• paid vacation, sick and personal time.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED