Administrator

University of California, San Francisco • San Francisco, CA

6d

About The Position

Kavli IFN is seeking a detail-oriented, highly organized Administrator with a strong background in scientific communication. The role supports the planning, coordination, implementation, and management of events and functions, which may include symposiums, conferences, community-building, and program initiatives. The Administrator develops, writes, edits, and manages content for the Institute’s website and other communication platforms, and develops and implements scientific communication strategies to enhance the Institute’s visibility and engagement with its audiences.

The Administrator oversees Kavli IFN’s operational and financial management, including program budgeting, financial planning, accounting processes, event planning, and operational activities. Working with the Kavli IFN Director, the role develops and implements strategic communications plans, manages written, visual, and digital communications, advises on messaging and operational matters, and supports organizational effectiveness. Kavli IFN is part of UCSF’s Department of Physiology and supports cross-disciplinary neuroscience research at UCSF, partner institutions, and Bay Area National Laboratories.

Requirements

• Bachelor’s degree in a related area and/or equivalent experience or training.
• Knowledge of communications, including strategic planning for various media venues, their technical aspects and requirements, and their most appropriate and effective applications.
• Knowledge and understanding of technical applications sufficient to direct technical staff or personally perform technical work, including design concepts, media, and applications.
• Knowledge of the organization, its achievements, mission, vision, goals, policies, practices, and infrastructure, as well as current affairs and issues in higher education and/or health sciences.
• Skills to create, develop, and implement comprehensive short- and long-term strategic communications plans.
• Knowledge and skills to advise and consult with management to ensure delivery of the desired message to target and/or broad general audiences.
• Strong written, verbal, interpersonal communication, active listening, and political acumen skills.
• Knowledge of location protocols and channels for internal and external communication.

Responsibilities

• Oversee Kavli IFN’s financial and administrative operations, including program budgeting, financial planning, accounting processes, event planning, and operational activities.
• Partner with the Kavli IFN Director to develop and implement short- and long-term strategic communications plans aligned with the Institute’s goals and priorities.
• Manage written, visual, and digital communications across the Institute’s website, social media channels, and other platforms.
• Develop and curate engaging content highlighting the Institute’s scientific research, programs, accomplishments, and members.
• Advise the Kavli IFN Director on communications strategies, messaging, policy interpretation, issue resolution, and dissemination of information to internal and external audiences.
• Advise and consult with the Kavli IFN Director on operational matters, supporting implementation of Institute policies, procedures, and initiatives and identifying opportunities to improve organizational effectiveness.
• Assess organizational communications needs and develop strategies, content, processes, and tools to enhance internal and external communications and support continuous improvement.
• Coordinate and support Institute events, programs, and initiatives, including planning, communication, budgeting, and execution with the Director and relevant stakeholders.
• Perform other tasks as needed.

What This Job Offers

• Job Type: Full-time