Administrator

UCSF • San Francisco, CA

1d

About The Position

Kavli IFN seeks a detail-oriented, highly organized Administrator with a strong background in scientific communication to support the planning, coordination, implementation, and management of events and functions, including symposiums, conferences, community-building, and program initiatives. The Administrator develops, writes, edits, and manages content for websites and other communication platforms, and develops and implements scientific communication strategies to enhance the Institute’s visibility and engagement with its audiences.

The role oversees the Institute’s operational and financial management, including program budgeting, financial planning, accounting processes, event planning, and operational activities. The Administrator partners with the Kavli IFN Director on strategic communications, advises on communications and operational matters, manages communications across written, visual, and digital platforms, and supports events, programs, and initiatives. Kavli IFN is based in UCSF’s Department of Physiology and supports cross-disciplinary neuroscience research involving UCSF and partner institutions.

Requirements

• Bachelor’s degree in a related area and/or equivalent experience or training.
• Knowledge of communications, including strategic planning across media venues, technical requirements, and appropriate applications.
• Knowledge of technical applications sufficient to direct technical staff or perform technical work, including design concepts, media, and applications.
• Knowledge of the organization, its achievements, mission, vision, goals, policies, practices, and infrastructure, as well as current affairs and issues in higher education and/or health sciences.
• Skills to create, develop, and implement comprehensive short- and long-term strategic communications plans.
• Knowledge and skills to advise and consult with management to ensure delivery of the desired message to target and/or general audiences.
• Strong written, verbal, interpersonal communication, active listening, and political acumen skills.
• Knowledge of location protocols and channels for internal and external communication.

Responsibilities

• Oversee Kavli IFN’s financial and administrative operations, including program budgeting, financial planning, accounting processes, event planning, and operational activities.
• Partner with the Kavli IFN Director to develop and implement short- and long-term strategic communications plans aligned with the Institute’s goals and priorities.
• Manage written, visual, and digital communications, including the Institute’s website and social media channels; develop and curate content highlighting research, programs, accomplishments, and members.
• Advise the Kavli IFN Director on communications strategies, messaging, policy interpretation, issue resolution, and dissemination of information to internal and external audiences.
• Advise and consult with the Kavli IFN Director on operational matters and support implementation of Institute policies, procedures, and initiatives.
• Assess organizational communications needs and develop strategies, content, processes, and tools to improve internal and external communications and organizational effectiveness.
• Coordinate and support Institute events, programs, and initiatives, including their planning, communication, budgeting, and execution in collaboration with the Director and stakeholders.
• Perform other tasks as needed.

What This Job Offers

• Job Type: Full-time