ADMINISTRATOR, TAX ROLL

Orange County Property•Orlando, FL

13d

About The Position

The Administrator, Tax Roll oversees and coordinates the Tax Roll department’s procedures and responsibilities in support of assigned tax roll administration activities. The role upholds the department’s mission and conducts business in accordance with Florida law, Florida Department of Revenue rules and regulations, and internal policies and procedures. The position assists with preparing and certifying property values and tax rolls for Orange County taxing authorities, coordinating tax roll schedules and TRIM activities, ensuring the quality and accuracy of tax roll data, and supporting statutory certification and notification requirements. It works closely with the Information Technology Department, user departments, the Tax Collector’s Office, and other agencies. The position has no direct reports and may support other departments as needed.

Requirements

Two years of experience with Property Appraiser annual schedule requirements related to printing and mass mailing functions at a Property Appraiser’s office.
Associate degree (AA) or equivalent from a two-year college or technical school and two years of Property Appraiser or related experience.
Alternatively, a high school diploma or GED and two years of experience as an appraiser in a government assessment office; or six years of experience as a private real estate appraiser; or an equivalent combination of education, training, and experience providing the job-specific competencies.
Thorough understanding of computer software and tools, including Microsoft Office.
Computer skills in development software, internet software, spreadsheet software (including Excel), design software, human resource systems, word processing software (including Word), electronic mail software (including Outlook), presentation software (including PowerPoint), and publisher software.
Ability to rapidly acquire and retain knowledge of administrative and procedural regulations.
Attention to detail, reliability, and strong organizational skills.
Ability to prioritize multiple projects under minimal supervision.
Strong telephone and interpersonal skills, problem-solving ability, and ability to find solutions.
Ability to handle stress while interacting with constituents.
Meet attendance and punctuality requirements.

Nice To Haves

Familiarity with document publishing software such as PageMaker, InDesign, or Quark.
Bilingual in English and Spanish.
Following completion of the initial 180-day probationary period, employees may be eligible to begin the CFE designation process with prior approval from the Property Appraiser or designee.

Responsibilities

Assist in preparing and certifying property values for each Orange County taxing authority for preliminary, first, and second final tax rolls, and prepare recapitulations of tax roll and millage certifications.
Assist with TRIM functions, including tax roll completeness, printing, mailing, and quality-control team coordination.
Maintain documentation and assist with preparation of the annual tax roll schedule, ensuring tasks meet statutory deadlines and adhere to the tax roll calendar.
Coordinate with IT and user departments in advance of annual tax roll tasks; ensure timely testing, analysis, balancing, and execution.
Finalize and distribute the annual tax roll schedule and communicate priorities for timely and accurate completion of tasks.
Assist in testing and verifying new assessment programs and changes to assessment files, working with IT to ensure proper operation, data production, and quality control.
Update property records to reflect municipal annexations and additions or deletions of parcels from special districts.
Maintain special-district documentation, ensure proper application of non-ad valorem assessments, and perform quality assurance.
Prepare certificates of correction to Tangible and Real Property Tax Rolls for submission to the Tax Collector’s Office and track changes.
Monitor the OCPA CAMA/Tax Roll database for completeness, accuracy, correctness, and compliance; certify the roll and prepare documentation for Value Adjustment Board approval.
Prepare the Certificate to Roll for certification to the Tax Collector and coordinate public notification as required by Florida statutes.
Use statistical analysis and system reports to monitor tax roll status, Department of Revenue compliance, and value changes for quality control.
Participate in Department of Revenue audits and reviews.
Prepare documentation and oversee the tax roll process for Historical Property Exemption parcels.
Provide analysis reports on tax roll and appraisal file data to the Deputy Property Appraiser/General Counsel upon request.
Assist the Director of Tax Roll Services with annual department budget requirements and tasks related to preparation, balancing, and certification of the Orange County tax roll.
Review and prepare data files for agencies, including the Tax Collector, for annual tax roll tasks and special projects.
Support assigned tax roll administration activities and assist other departments as needed.
Meet attendance and punctuality requirements and perform other duties as assigned; duties and responsibilities may change with or without notice.