Administrator, Projects (12 months contract)

Alamos Gold Inc.•Dubreuilville Township, ON

8d•Onsite

About The Position

Island Gold Mine, located near Dubreuilville in Northwestern Ontario, is Alamos Gold’s flagship underground gold operation. With transformational development plans underway to unlock value at depth, Island Gold is entering an exciting phase of growth. The company is committed to operating with excellence, safety, accountability, and respect. This is a 12-month contract position. As Project Administrator, reporting to the Expansion Project Controls Manager, you will play a key support role in ensuring the effective administration of project control activities for the Island Gold expansion. You will be responsible for managing invoices, maintaining project registers, supporting cost control processes, and providing day-to-day administrative support to the project team. Working closely with Project Controls, Cost Control, Supply Chain, and Logistics, you will contribute to the smooth execution of project activities in a dynamic site-based environment.

Requirements

Diploma in Business Administration or a related field.
3–5 years of administrative experience in a project, industrial, or construction environment.
Strong clerical and general office skills with exceptional attention to detail and follow-through.
Proficiency in Microsoft Office applications (mandatory).
Strong planning, organizational, communication, and interpersonal skills.
Ability to communicate and work effectively across all levels of the organization.
Flexibility and willingness to work different site-based schedules in support of project needs.

Nice To Haves

Experience with SAP is considered an asset.
Mining or heavy industrial construction experience is considered an asset.

Responsibilities

Receive, review, code, and process project invoices; manage approval workflows and submit invoices to Accounts Payable while maintaining accurate invoice tracking registers.
Input requisitions for project expenditures, review project commitments, and collaborate with Cost Control and Supply Chain to close out open commitments.
Manage receipt of material packing slips and support invoice matching in collaboration with Logistics Coordinators.
Create, maintain, and update project data spreadsheets and registers as required to support reporting and project controls.
Maintain project contact lists, manage office supplies, create and manage a team calendar (vacation and off-site tracking), and assist with contractor onboarding as required.
Develop and maintain the project labour outlook to support camp loading and workforce planning requirements.