Administrative Technician (Aging Commission)

Shelby County•Memphis, TN

3d•Onsite

About The Position

Works under the general supervision of the Information & Assistance Officer to perform clerical duties that require the use of independent judgment and skill. This position is classified as Pay Grade 43, with salary commensurate with experience and education.

Requirements

Four (4) years’ experience in clerical, bookkeeping, data processing, or statistical work; AND High school diploma or possess a GED; OR Three (3) years of experience in an appropriate clerical, bookkeeping, data processing or statistical work; AND One (1) year of college study (30 semester hours or 36 quarter hours).
PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED.
Knowledge of modern office practices and procedures.
Knowledge of business English and math.
Ability to compose general correspondence, write, and type documents for a variety of needs.
Working knowledge of Microsoft Office and other software.
Ability to analyze and solve problems and exercise good judgment.
Ability to communicate effectively with the public, co-workers, and other departments.
Must possess a valid Tennessee Driver's license or secure one upon date of employment.
Must have daily access to an operable automobile.
Must meet County requirements for automobile insurance upon the date of employment.
Must pass background check to include: Criminal History, Tennessee Abuse Registry, Tennessee Felony Offender Registry & the National and Tennessee Sexual Offender Registry.

Responsibilities

Performs special project activities such as scheduling meetings, developing spreadsheets, project plans/scheduling, and meeting with consumers.
Researches and orders or purchases items, and drafts correspondence as assigned by the Manager.
Assists in data collection coordination efforts with other agencies and individuals.
Conducts research, collects and analyzes data to prepare reports and documents.
Confers with and advises staff on administrative policies and procedures, technical problems, priorities, and methods.
Confers with staff to ensure that assigned activities are completed in a timely and effective manner.
Prepares, responds to, and edits correspondence, communications, presentations, and other documents.
Arranges and coordinates project-based work, meetings, and events.
Records and prepares minutes for Board of Directors and Advisory Council Meetings.
Designs and edits the Senior Information Handbook.
Manages Social Media/Facebook for the Agency.
Assists seniors with signing up for Transportation services.
Responsible for submitting maintenance requests to property management.
Responsible for managing the maintenance of the Agency fleet.
Assists and works outreach events when needed.
Assists in managing the ACMS waitlist.
Performs other related duties as required or directed.