Administrative Technician (Aging Commission)

Shelby County Government•Memphis, TN

2d•Onsite

About The Position

Works under the general supervision of the Information & Assistance Officer to perform clerical duties that require the use of independent judgment and skill. This position involves a variety of administrative tasks, including project support, data management, communication, and coordination with various stakeholders.

Requirements

Four (4) years’ experience in clerical, bookkeeping, data processing, statistical work; AND High school diploma or possess a GED; OR Three (3) years of experience in an appropriate clerical, bookkeeping, data processing or statistical work; AND One (1) year of college study (30 semester hours or 36 quarter hours).
Knowledge of modern office practices and procedures.
Knowledge of business English and math.
Ability to compose general correspondence, write, and type documents for a variety of needs.
Working knowledge of Microsoft Office and other software.
Ability to analyze and solve problems and exercise good judgment.
Ability to communicate effectively with the public, co-workers, and other departments.
Must possess a valid Tennessee Driver's license or secure one upon date of employment.
Must have daily access to an operable automobile.
Must meet County requirements for automobile insurance upon the date of employment.
Must pass background check to include: Criminal History, Tennessee Abuse Registry, Tennessee Felony Offender Registry & the National and Tennessee Sexual Offender Registry.
Must be a resident of Shelby County and shall continue to reside in the County as a condition of their employment (with specific exemptions for certain public safety/civil service employees).

Nice To Haves

Experience in bookkeeping, data processing, or statistical work.
Experience with social media management.
Experience assisting seniors with services.

Responsibilities

Performs special project activities such as scheduling meetings, developing spreadsheets, and project plans/scheduling.
Meets with consumers.
Researches and orders or purchases items.
Drafts correspondence as assigned by Manager.
Assists in data collection coordination efforts with other agencies and individuals.
Conducts research, collects and analyzes data to prepare reports and documents.
Confers with and advises staff on administrative policies and procedures, technical problems, priorities, and methods.
Confers with staff to ensure that activities assigned are completed in a timely and effective manner.
Prepares, responds to, and edits correspondence, communications, presentations, and other documents.
Arranges and coordinates project-based work, meetings, and events.
Records and prepares minutes for Board of Directors and Advisory Council Meetings.
Designs and edits Senior Information Handbook.
Manages Social Media/Facebook for Agency.
Assists seniors with signing up for Transportation services.
Responsible for submitting maintenance requests to the property management.
Responsible for managing the maintenance of the Agency fleet.
Assist and work outreach events when needed.
Assists in managing ACMS waitlist.
Performs other related duties as required or directed.