Administrative & Technical Support Specialist (Finance)

Computer Task Group, Inc•Richland, WA

6d•Onsite

About The Position

CTG is seeking to fill an Administrative & Technical Support Specialist (Finance) position for our client. This role provides advanced administrative and technical support to Finance leadership, managing highly confidential and complex assignments with minimal supervision. The specialist will serve as the primary administrative resource for Finance management, anticipating operational needs, prioritizing assignments, and resolving issues independently. Key responsibilities include preparing executive-level correspondence, reports, presentations, and meeting minutes, coordinating departmental meetings, and tracking action items. The role also involves monitoring corrective action reports, maintaining departmental dashboards and performance metrics, assisting with budget preparation and financial reporting, and administering procurement requests and contract documentation. Additionally, the specialist will manage executive calendars, travel arrangements, and expense reporting, oversee employee training schedules and compliance tracking, and support onboarding activities. Maintaining department records and confidential documentation, assisting with contract administration, and partnering with Finance leadership to improve administrative processes are also crucial. Support for emergency response organization assignments and departmental readiness may be required.

Requirements

Advanced administrative and executive support capabilities.
Strong knowledge of corrective action tracking and action management processes.
Knowledge of records management procedures and confidential document controls.
Experience preparing procurement requests, contract requisitions, and change documentation.
Strong analytical and problem-solving skills with the ability to research, interpret information, and recommend solutions.
Excellent organizational and multitasking abilities with exceptional attention to detail.
Outstanding written and verbal communication skills.
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams.
Ability to exercise sound judgment, maintain confidentiality, and work independently.
Strong interpersonal skills with the ability to collaborate effectively across multiple departments and organizational levels.
Minimum of five (5) years of administrative or technical support experience in a professional business environment.
Experience supporting senior leadership or executive-level management.
Experience coordinating meetings, travel, training programs, reporting, and department operations.
Demonstrated success managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.
High school diploma or GED required.
Excellent verbal and written English communication skills and the ability to interact professionally with a diverse group are required.

Nice To Haves

Experience with budgeting, procurement coordination, contract administration, and financial support activities preferred.
Associate's degree or additional coursework in Business Administration, Finance, Office Administration, or a related discipline is preferred.

Responsibilities

Provide advanced administrative and technical support to Finance leadership while managing highly confidential and complex assignments with minimal supervision.
Serve as the primary administrative resource for Finance management by anticipating operational needs, prioritizing assignments, and resolving issues independently.
Prepare executive-level correspondence, reports, presentations, meeting agendas, briefing materials, and meeting minutes.
Coordinate departmental meetings, track action items, and ensure timely completion of follow-up activities.
Monitor corrective action reports and action tracking systems, providing reminders, status updates, and closure support.
Maintain departmental dashboards, reports, and performance metrics while identifying trends and recommending process improvements.
Assist with department budget preparation, monitoring, reconciliation, and financial reporting activities.
Administer procurement requests, purchase requisitions, contract documentation, change requests, and purchasing activities.
Coordinate executive calendars, meetings, travel arrangements, expense reporting, and department scheduling.
Manage employee training schedules, qualification records, compliance tracking, and enrollment in required learning systems.
Support onboarding activities, site access coordination, and administrative processing for employees, contractors, and visitors.
Maintain department records and confidential documentation in accordance with records management policies and company procedures.
Assist with contract administration and financial documentation processing.
Partner with Finance leadership to improve administrative processes, communication, and operational efficiency.
Support emergency response organization assignments, outage activities, and departmental readiness as required.