Administration Support

L3HHCM20•Greenville, TX

2d•Onsite

About The Position

The Administration C position will be responsible for performing general administrative supporting dynamic Field Engineering efforts. Coordinates and books travel, builds/reviews expense reports, and validates labor charging logs. Prepares documents, spreadsheets, and reports, creates and/or maintains appropriate logs, databases, status reports/tracking. Research questions/issues relating to office, travel, payroll operations, and established policies and procedures.

Requirements

Knowledge and proficiency in SAP and Concur.
Travel booking experience for large groups.
Reliable, ability to multi-task/be proactive.
Effectively communicate verbally/electronically.
Able to support travel needs during non-business hours 5% of the time.
Friendly, customer service attitude.
Quick thinking with sound problem-solving skills.
Utilize MS Office Suite.
Must be able to obtain and maintain a Secret DoD security clearance.
Requires a High School Diploma or equivalent with six (6) years of administration support with a strong emphasis on travel and expense reports.
2 years post-Secondary/associate’s degree with two (2) years of administration support with a strong emphasis on travel and expense reports.
Must be a U.S. Citizen.

Responsibilities

Accept/validate Field Engineering travel needs.
Coordinate with business travel office.
Liaise with program managers on contract travel needs.
Be familiar with and provide travelers with itinerary and travel guidance.
Process travel changes to meet customer needs.
Process and submit security visit requests, country clearances, passports, and visas.
Process government assignment orders when applicable.
Travel tracking and reporting.
Provide expense report support/training to travelers.
Review traveler expense reports to ensure they comply with requirements.
Keep a log of all travel and expense reports supported.
Coordinate employees on timecard inputs/discrepancies.
Calculate and submit pay correction to payroll for processing.
Support and monitor traveler timecard entries.
Process overtime requests.
Run SAP labor reports as needed.
Other duties as assigned by supervisor.