Office Support – Administration

Bluemont Technology & Research•Luray, VA

1d•Onsite

About The Position

This is a part-time position, up to 24 hours per week, for Office Support – Administration in Luray, Virginia. The role requires the candidate to be a current HUBZone resident and be able to obtain a clearance to review and process US government CUI and ITAR. The company, Bluemont Technology & Research, Inc. (Bluemont), offers a premium benefits package and fosters a culture of treating employees well. They focus on challenging applications of cutting-edge technologies and data-intensive applications. Bluemont maintains a drug-free workplace, performs background checks, and is an E-Verify Employer.

Requirements

Must be a current HUBZone resident.
Must be clear-able to review and process US government CUI and ITAR.
Must be detail oriented.
Must be comfortable with math.
Must have excellent MS Excel spreadsheet skills.

Nice To Haves

Experience with government contracting desired.

Responsibilities

Answer main phone and take messages.
Maintain visitor logs, ensuring visitors complete each required field, and escorting visitors.
Check mail daily, ensuring mailbox stays clean and dry, and route mail.
Identify items to order, re-order, create carts while remaining cost-effective, and submit for approval.
Contact Customer Service regarding appointments (missed, upcoming, changes), accessing the portal for upcoming appointment information.
Set up shipments as needed, ensuring cost-effective shipping when available, coordinating shipments with internal employees, delivering all shipments to the appropriate drop-off location, and supplying account information for shipping to trade shows and events.
Maintain board with all state labor law posters, pertinent hotline numbers, employee rights information, and any other documents asked to display.
Complete E-Verify credential verification and registration for new employees.
Manage storage device inventory.
Assist with on/off boarding of employees.
Receive shipments, catalog/mark items, and log into inventory.
Coordinate with facility owner regarding office status, snow removal, maintenance requests, and escorting during office visits.
Serve as backup during any prolonged absence of cleaning personnel, ensuring the office remains to standard (vacuuming, replacing trash, taking trash over for pickup, cleaning bathroom, restocking, etc.) when applicable.
Maintain AirDoctors: Ensure filters are replaced when needed, ensure backup filters are available, and set up re-order as necessary.
Order, place, and dispose of animal/insect traps (mice, ants, wasps, etc.).
Act as POC for facility remotely monitored alarm and access security system.
Monitor facility camera system and playback.
Maintain security access dashboard.
Assign security fobs to new hires and ensure functionality, maintain people and access.
Manage office physical inventory.
Ensure upkeep and make recommendations for improvements in the office.