Part-Time Administrative Support

The Pennsylvania State University•University Park, FL

19h•Onsite

About The Position

The Department of Electrical Engineering in The School of Electrical Engineering and Computer Science is seeking applicants for part-time job of Administrative Support. Job duties to include: Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit Greet visitors and provide information; review, respond to, and direct inquiries Provide support for scheduling visitors, including travel arrangements Coordinate meeting logistics including scheduling, material preparation, and agendas Compose, review, and distribute internal and external communications Process financial initiation transactions, track expenditures, and assist with budget preparation and projections Maintain inventory and order office supplies Resolve inquiries and ensure compliance with work unit and/or University policies and procedures Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes

Requirements

General Equivalency Diploma (GED) or High School (HS)
2+ years of relevant experience; or an equivalent combination of education and experience accepted

Nice To Haves

Proficiency in Microsoft Office preferred but not required

Responsibilities

Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit
Greet visitors and provide information; review, respond to, and direct inquiries
Provide support for scheduling visitors, including travel arrangements
Coordinate meeting logistics including scheduling, material preparation, and agendas
Compose, review, and distribute internal and external communications
Process financial initiation transactions, track expenditures, and assist with budget preparation and projections
Maintain inventory and order office supplies
Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes