Administrative Support I - Part Time

Advocate Health and Hospitals Corporation•Boone, NC

1d•Onsite

About The Position

The Wake Forest PA program, part of the Wake Forest University School of Medicine, is seeking a part-time administrative support associate for its Boone campus. The program has a strong history of producing competent clinicians and operates across two campuses in North Carolina (Boone and Winston-Salem), with a two-year curriculum divided into didactic/preclinical and clinical education phases. This role is crucial for providing administrative support to the campus and program, involving close collaboration with the academic curriculum coordinator, operations administrator, and associate program director. Key responsibilities include acting as a liaison with Appalachian State University and the Office of the Dean for communication, space, and onboarding, as well as managing work orders and travel arrangements for Boone faculty and staff. The associate will also facilitate smooth curriculum delivery for both preclinical and clinical years, assisting with classroom setups, curricular events, labs, and exam proctoring. Additional duties involve maintaining office and student lounge inventory, preparing fixed asset inventories, ensuring back-up coverage, managing standard operating processes, and handling campus invoices and payments. The position also requires supporting the broader Department of PA Studies team during peak periods and engaging with external community stakeholders through various events. Occasional travel to the Winston-Salem campus may be necessary.

Requirements

Two (2) years of experience or an equivalent combination of education and experience.
Excellent written and verbal communication skills.
A high degree of professionalism, discretion and confidentiality.
Proficiency in Microsoft Office.
Ability to work independently with minimal supervision.

Responsibilities

Collaborating closely with academic curriculum coordinator, operations administrator, and associate program director to provide campus and program administrative support.
Liaison with Appalachian State University and Office of the Dean in Leon Levine Hall, to coordinate communication, space needs, and faculty/staff/student access & onboarding.
Submits ASU repair and maintenance work orders as requested.
Schedules and arranges travel for Boone faculty and staff as requested.
Support smooth curriculum delivery for preclinical year by setting up teleconference in PA classroom as well as set-up and tear down for curricular events or labs.
Assisting with preclinical end-of-unit exams and assessments – room set-up, activity support, catering.
Support smooth curriculum delivery for clinical year courses Clinical Year Prep and Preparing Future Professionals for Boone campus.
Assist with set-up and tear-down for curricular courses as well as related assessments.
Proctors end of rotation exams on Boone campus.
Participates in building tours for prospective students.
Maintain office supply and student lounge inventory.
Prepares annual inventory of program fixed assets.
Will ensure adequate back-up and cross-coverage to Boone campus, as requested.
Maintain standard operating processes, shared calendars, checklists and timelines.
Meet regularly with Boone team to ensure seamless communication and understanding of ongoing needs or issues.
Manage campus invoices and payments, including collecting documentation, submitting payment requests, saving documentation, and communicating payment details to the director of operations.
Support the entire DPAS team during high-demand periods.
Serve as staff support for assigned department committees.
Engage with external community stakeholders through other events such as quarterly community engagement, Camp Med, and other program events.

Benefits

Comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work.
Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training.
Premium pay such as shift, on call, and more based on a teammate's job.
Incentive pay for select positions.
Opportunity for annual increases based on performance.
Paid Time Off programs.
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability.
Flexible Spending Accounts for eligible health care and dependent care expenses.
Family benefits such as adoption assistance and paid parental leave.
Defined contribution retirement plans with employer match and other financial wellness programs.
Educational Assistance Program.