Administrative Support I - Part Time

American Addiction Centers•Boone, NC

1d•Onsite

About The Position

The Wake Forest PA program, part of the Wake Forest University School of Medicine, is seeking a part-time administrative support associate for its Boone campus. This role provides integral administrative support to the academic curriculum coordinator, operations administrator, and associate program director. Key responsibilities include coordinating with Appalachian State University and the Office of the Dean for communication, space, and onboarding, as well as managing work orders and travel arrangements. The position is crucial for the smooth delivery of both preclinical and clinical year curricula, involving classroom setup, exam proctoring, and event support. Additionally, the associate will maintain office inventory, manage invoices, and collaborate with the broader Department of PA Studies team, including participation in department committees and community engagement events. Occasional travel to the Winston-Salem campus may be required.

Requirements

Two (2) years of experience or an equivalent combination of education and experience
Excellent written and verbal communication skills
A high degree of professionalism, discretion and confidentiality
Proficiency in Microsoft Office
Ability to work independently with minimal supervision

Responsibilities

Collaborating closely with academic curriculum coordinator, operations administrator, and associate program director to provide campus and program administrative support
Liaison with Appalachian State University and Office of the Dean in Leon Levine Hall, to coordinate communication, space needs, and faculty/staff/student access & onboarding
Submits ASU repair and maintenance work orders as requested
Schedules and arranges travel for Boone faculty and staff as requested
Support smooth curriculum delivery for preclinical year by setting up teleconference in PA classroom as well as set-up and tear down for curricular events or labs
Assisting with preclinical end-of-unit exams and assessments – room set-up, activity support, catering
Support smooth curriculum delivery for clinical year courses Clinical Year Prep and Preparing Future Professionals for Boone campus
Assist with set-up and tear-down for curricular courses as well as related assessments
Proctors end of rotation exams on Boone campus
Participates in building tours for prospective students
Maintain office supply and student lounge inventory
Prepares annual inventory of program fixed assets
Will ensure adequate back-up and cross-coverage to Boone campus, as requested
Maintain standard operating processes, shared calendars, checklists and timelines
Meet regularly with Boone team to ensure seamless communication and understanding of ongoing needs or issues
Manage campus invoices and payments, including collecting documentation, submitting payment requests, saving documentation, and communicating payment details to the director of operations
Supports the entire DPAS team during high-demand periods
Serve as staff support for assigned department committees
Engage with external community stakeholders through other events such as quarterly community engagement, Camp Med, and other program events

Benefits

Comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development
Compensation Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program