Administrative Support Specialist – Part time
Dawar Consulting•Santa Clara, CA
•Onsite
About The Position
Our client, a world leader in biotechnology and life sciences, is looking for an Administrative Operations Specialist to support the Global Customer Success (GCS) ML SBX team. This role acts as a strategic partner to leadership, driving cross-functional coordination, managing documentation and meetings, and delivering data-driven insights to track team performance.
Requirements
- Bachelor’s degree required with 5+ years of experience in administrative, operations, or project support roles.
- Strong skills in Excel (Pivot Tables, VLOOKUPs) or data visualization tools (Tableau, Power BI).
- Experience with project tracking tools (Smartsheet, Jira, Trello) and O365/SharePoint.
- Excellent communication, organizational, and stakeholder management skills.
- High level of accountability, analytical thinking, and ability to work in a fast-paced global environment.
Responsibilities
- Coordinate with global stakeholders to track action items and ensure project milestones are met.
- Manage complex calendars, meetings, and documentation, including agendas and actionable minutes.
- Support internal communications and marketing content (e.g., newsletters, updates).
- Analyze data to identify trends, maintain dashboards, and track KPIs.
- Prepare reports and visualizations to support decision-making.
- Facilitate team meetings and events to enhance collaboration and communication.
Benefits
- Medical
- Dental
- Vision
- Paid Sick leave
- 401K
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What This Job Offers
Job Type
Part-time
Career Level
Senior
Number of Employees
1-10 employees
