Administrative Support

Canvas Inc.•Eglin Village, FL

About The Position

Canvas connects a passion for going beyond the expected with the knowledge and expertise to deliver what our clients need now and in the future. Canvas has been recognized as a Great Place to Work Certified ™, Fortune Best Small Workplace ™, Fortune Best Workplace for Millennials ™ (2022), Best Place for Working Parents (2022 & 2023), HIRE Vets Gold Medallion Awardee (2021 & 2022), Best Places to Work Awardee, 2019 Government Contracting - Technology Business of the Year, and Woman-Owned Small Business of the Year (2018) by the Huntsville/Madison Chamber of Commerce. Canvas was founded by Jami Peyton in 2007 to deliver real-world engineering and technology solutions that strengthen national defense. Since then, we’ve been guided by technical excellence, operational insight, and a shared commitment to the warfighter. Teamwork drives everything we do, enabling close collaboration across programs, customers, and colleagues to solve complex challenges. Our work supports key national security priorities like missile defense, test and evaluation, digital transformation, and warfighter readiness. As an award-winning company built on integrity, agility, and innovation, Canvas continues to grow and deliver mission-critical solutions that support the future of national defense.

Requirements

Masters Degree and 10+ years of relevant experience; Years of experience may be substituted for education requirement, per customer approval.
Active Secret clearance.
Ability to communicate clearly to multiple stakeholders.
Must have a demonstrated ability to work as part of an integrated team.
Must have strong communication skills and possess some technical writing skills.
Proficiency in Microsoft Office applications.
Must have and be able to maintain a Secret security clearance with eligibility for Special Access Programs.

Nice To Haves

Experience with MILPDS, MyFSS, BLSDM
Test Conductor experience with military systems.
Excellent organizational and communications skills.

Responsibilities

Monitor, Facilitate, and Manage organizational schedules and calendars
Manage and de-conflict schedules and organizational commitments, along with coordinating and facilitating meetings and conferences.
Create, manage and maintain databases and rosters to include; reviewing, proofreading, and correcting outgoing correspondence, updating squadron rosters, and distributing office mail.
Coordinate meeting/conference organization and preparation, which includes developing agendas and presentations, scheduling, and preparation of meeting venue, recording, and tracking action items, and performing venue security duties.
Update official bulletins, displays and announcements.
Act as alternate to the Unit Personnel Coordinator; assist with in/out processing of military, civilian and contractor personnel.
Assist with Human Resource duties; assist with performing as a system operator for Military Personnel Data System (MILPDS), MyFSS, Base Level Service Delivery Model (BLSDM) and Military Leave Web.

Benefits

Competitive Wages
Medical, Rx, Dental & Vision Insurance
Generous company-funded Basic Life Insurance
Company-funded Short-Term & Long-Term Disability
11 Paid Federal Holidays
Generous Paid Time Off (PTO)
Dependent Care and Medical Flexible Spending Accounts
401(k) retirement plan with company match and 100% immediate vesting
Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
Robust Employee Assistance Program
Employee Referral Bonus Program
Corporate Sponsored Events & Community Outreach
Spot Awards for Exemplary Individual Performance
Discretionary performance-based bonuses