Administrative Support

Midstates Recreation • Pataskala, OH

12d

About The Position

This role administratively supports the sales cycle from bid to contract review. The ideal candidate is proactive, detail-oriented, someone who thrives on deadlines, communication, and organization. You love digging into the details—and enjoy supporting a fast-paced team across multiple territories.

Requirements

• Strong administrative, organizational, and written communication skills
• Excellent attention to detail, time management, and ability to meet deadlines
• Ability to communicate clearly and collaborate with internal and external teams
• Adaptable and able to juggle changing priorities in a dynamic environment
• Self-motivated, with a sense of urgency and accountability
• High proficiency in Microsoft Office and PDF editing tools (Adobe, BlueBeam)
• Background Check
• Drug & Alcohol Testing

Nice To Haves

• Familiarity with CRM systems and Adobe Creative Suite a plus.
• Preferred experience in supporting formal bid submissions and contract review

Responsibilities

• Support the end-to-end public and private bid process, including reading, interpreting, preparing, and submitting all required forms and submittals.
• Review and interpret specifications, plans, and addenda to ensure full compliance with bid requirements.
• Create, compile, and manage digital bid folders and all related documentation.
• Review customer contracts to ensure we are meeting the needs of each specific customer.
• Communicate with customers regarding changes in contract language.
• Collaborating with sales reps for alignment on project quotes, cost workups, and the customer contracts.
• Organize and prioritize tasks to meet hard deadlines and multiple ongoing projects.
• Ensure that Midstates is represented professionally and accurately in all external bid submissions and communications.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed