Administrative Support

Cherokee Federal•CA, CA

4d•Onsite

About The Position

Provide comprehensive administrative and clerical support to the Defense Manpower Data Center (DMDC) and Defense Human Resources Activity (DHRA) using standard software tools, government systems, and established business processes. Ensure efficient document management, meeting coordination, roster maintenance, mail handling, and office resource tracking while supporting overall operational effectiveness. As required by our governmental client, this position requires an active secret clearance or the ability to obtain one. A government contract requires that this position be restricted to U.S. citizens. You must provide documentation that you are a U.S. citizen to qualify.

Requirements

High school diploma or equivalent required; associate or bachelor’s degree preferred.
3 - 5 years of administrative support experience, preferably in a federal, construction, or engineering setting, with an understanding of USACE processes and government contracting procedures.
Proficiency in Microsoft Office Suite, Adobe Pro, SharePoint, and government COTS systems.
Strong organizational skills and attention to detail.
Ability to handle multiple priorities and meet deadlines.
Experience with meeting coordination and document management.
Familiarity with government records retention and destruction guidelines preferred.
Excellent written and verbal communication skills.
Must pass pre-employment qualifications of Cherokee Federal
Active secret clearance or the ability to obtain one.
Must be a U.S. citizen.

Nice To Haves

Associate or bachelor’s degree preferred.
Experience in a federal, construction, or engineering setting.
Understanding of USACE processes and government contracting procedures.
Familiarity with government records retention and destruction guidelines.

Responsibilities

Perform general clerical tasks, including word processing, preparing briefings and correspondence, screening inquiries, document storage, and managing mail.
Utilize DMDC/DHRA tools such as Microsoft Word, Excel, PowerPoint, Visio, Outlook, Adobe Pro, SharePoint, ServiceNow, ETMS2/TMT, and other government COTS products.
Manage, track, update, report, and distribute office rosters, including emergency muster, recall, and phone rosters.
Support internal and external meetings by preparing and assembling materials, arranging onsite and virtual logistics, recording meeting notes, and drafting minutes for government review.
Store, archive, or dispose of records in compliance with NIST SP 800-88r1 and National Archives Records Management guidelines.
Draft, edit, and finalize briefings, presentations, memorandums, and formal communications for government approval.
Prepare and distribute Weekly Activity Reports.
Draft awards and recognition documents, such as certificates and letters of appreciation, for review, finalization, and distribution.
Handle incoming and outgoing mail, assemble and package materials, and manage special mailing requests (e.g., Federal Express, certified mail).
Provide clerical support, including filing, faxing, shredding, labeling, and preparing materials for mailing.
Respond to general inquiries using internal guidelines or escalate to appropriate government personnel.
Monitor and coordinate servicing for network printers and plotters.
Track and update office space assignments, hoteling schedules, seating charts, organizational charts, and equipment locations to maximize space utilization.
Maintain and manage key inventory for lockers, office spaces, and hotel workstations, including ordering replacements and issuing keys to employees.
Performs other job-related duties as assigned