Administrative Support
About The Position
The City of Edmonton’s Development Services branch is looking for a detail-oriented professional to join our Planning Coordination section. As an Administrative Support clerk, you will be the primary point of contact for administrative operations, ensuring our leadership and technical teams have the support they need to serve the Council and Edmontonians effectively. This is an opportunity to apply your organizational talents in a fast-paced environment where your work directly impacts team efficiency and professional standards. If you are a proactive problem-solver who enjoys variety in your workday, we want to hear from you!
Requirements
- Completion of a High School Diploma
- A minimum of two (2) years of diversified experience in general office practices and procedures, including formatting documents, maintaining records, meeting minute taking and preparation
- Proven proficiency in formatting documents, maintaining records, and taking meeting minutes
- Demonstrated experience using computer applications such as Google Workspace (Docs, Sheets, Slides) and Adobe Acrobat Professional
- Ability to adapt quickly to shifting demands and prioritize tasks to meet strict deadlines
- Excellence in drafting correspondence and collaborating with community partners and internal teams
- High accuracy in document formatting, data entry, and record-keeping
- Proactive approach to troubleshooting minor administrative or technical issues independently
Nice To Haves
- Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)
- Embracing a culture of equity, diversity, reconciliation and inclusion
Responsibilities
- Provide comprehensive administrative support to the Section Director, including inquiries, calendar management and task tracking
- Manage the full lifecycle of document management, ensuring files are scanned, archived, and handled in accordance with FOIP and departmental standards
- Coordinate and format various professional documents, such as Council Reports, Bylaws, and public meeting notices
- Organize and facilitate meetings and workshops, including managing agendas, recording minutes, and arranging logistics
- Process financial transactions, including invoices, corporate credit card reconciliations, and procurement requests through SAP Ariba
- Lead office facility and asset management by coordinating technology requests, maintaining supplies, and acting as a Tenant Representative
- Support the onboarding and offboarding of staff by managing workspace setup and system access
- Perform other related duties as required
Benefits
- Hybrid work arrangement
- Flexibility to work from both home and the worksite
- Access to benefits information at https://bit.ly/COEbenefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
