Administrative Support V (Accountant)

Cook County Clerk's Office•Chicago, IL

1d•Onsite

About The Position

Reporting directly to the Manager of Accounting and Finance, Administrative Assistant V reviews financial documentation to ensure the accuracy and timeliness of the accounting data and provides that data to the Manager and the Deputy Clerk of Real Estate and Tax Services for the creation of financial statements. Administrative Assistant V performs a full range of financial record-keeping duties including revenue collection, recording, classification, journalizing and analysis as well as assisting the RE & TS Division as needed to meet Cook County revenue reporting requirements.

Requirements

Bachelor’s Degree in Accounting, Business, or Finance from an accredited college or university.
Three (3) years of full-time work experience in the daily management of accounts or financial records.
Proficiency with Microsoft Office 365.
Proficiency in Great Plains or similar type of Accounting Software.

Nice To Haves

Master’s degree in Accounting, Business, or Finance from an accredited college or university or a CPA designation.
Five (5) years of full-time work experience in Government Accounting and/or Government Auditing.
Knowledge of the Illinois Property Tax Code

Responsibilities

Performs accounting functions to support the revenue reporting function of the Real Estate and Tax Services Division.
Validates, reconciles, and consolidates Cashier collection reports for prior day revenue collected.
Researches, tracks, and resolves financial account balancing issues and/or discrepancies.
Oversees the Accounts Payable function, which is the refund payment function of the RE & TS Division to Tax Buyers and Homeowners, by monitoring and printing checks, and creating refund reports weekly.
Resolving customer issues and/or discrepancies related to refunds.
Meets internal deadlines as assigned by the Deputy Clerk of Real Estate and Tax Services or designee.
Maintains and updates all subsidiary ledgers.
Manages the accounts receivable process.
Creates and maintains the Accounts Receivable Aging Report.
Facilitates the collection process for checks returned due to insufficient funds.
Maintains storage of finance and cashiering documents for internal and external audit purposes and for destruction consistent with applicable document retention standards.
Processes, tracks, and submits escheatment letters to the State of Illinois.
Serves as a backup to complete other general accounting responsibilities and duties within the RE & TS Division.
Records, verifies, monitors, and signoff for Armored Car pickups and deliveries.
Assists in the Records Management process including but not limited to managing check destruction, storage of key records, and updating records application in accordance with the records retention requirements imposed by the State of Illinois.
Other duties as required by the Deputy Clerk of Real Estate and Tax Services or Designee.