Administrative Support V - Technology

Intermediate District 287•Plymouth, MN

1d•Onsite

About The Position

Intermediate District 287 is seeking an Administrative Support professional to join our Technology department at our district office in Plymouth, MN. As a key member of our healing community, which values racial equity and diverse perspectives, you will support the Director of Information Technology. This is a full-time, 12-month position requiring 40 hours per week.

Requirements

Six (6) years administrative support experience in an office work environment.
Requires technical skills and experience in working in business services, administrative, or school setting, or any combination of education and experience that provides equivalent knowledge, skills and abilities.

Nice To Haves

College or Vocational Education, in business office skills may be substituted for the General Experience.

Responsibilities

Formats and types a full range of correspondence such as memos, form letters, reports, agenda notes, etc. from rough draft, transcription, department templates, and/or develops own communication documents to disseminate pertinent information to customers or internal staff. Proofreads for content. Edits using knowledge of grammar, punctuation, and spelling.
Designs filing systems. Organizes and maintains individual and department files (including confidential files). Manages the division/site filing organization and able to reach files from the various departments/programs both for staff and student files included.
Researches and assembles information from a variety of sources and prepares statistical and/or narrative reports; reviews information and may make recommendations.
Provides excellent customer service while adhering to departments customer service guidelines. Answering sensitive elevated issue type phone calls, e-mails, and other correspondence details in a timely and consistent manner. Acts for the supervisor by interpreting established policies and procedures, etc. Troubleshoots by relieving the administrator of as much administrative detail as possible. Acts for and regularly makes choices in supervisor’s absence (within prescribed limits of authority).
Arranges and coordinates meetings (including space, equipment). Researches, assembles, and coordinates meeting materials (e.g. charts, graphs, reports). Makes travel arrangements.
Authorizes purchases and payments (within prescribed limits of authority). Completes processes and maintains paperwork for purchasing (e.g. orders, requisitions, invoices, etc.). Provides input and prepares documentation for division and/or site budget. Monitors time and attendance issues and substitute oversight. Coordinates budget control and monitoring. Designs and initiates new forms and procedures to facilitate workflow. Ensures that the site front office functions smoothly and provides support & training as needed to others. Performs related duties as required.
Manages and enters detailed entry of specific data elements. Types with a high degree of accuracy and speed. Verifies data entered by incumbent or someone else and makes corrections as necessary; Critically reviews final products for missing or nonsensical data.
Handling (paper, records, etc.) by systematically organizing them, recording or making notations on them, following up with appropriate action.
Maintains and updates Document Management System software as well as computer network file environment. Understands and follows District Records Retention Schedule, record destruction policy and department procedures related to records. Ensures sensitive information and data privacy documents are either kept or shredded as deemed appropriate.
Provides direction, guidance, and is the first level of support of troubleshooting for other clericals within the division/site. Provide support, training, and coaching to staff members and other relevant customers on system related tools and processes as needed.
Uses judgment when communicating with internal and external customers. Requires minimum or no direction from supervisor or others in all job functions. Regularly recognizes, recommends, and provides input into the implementation process of a more effective method to work operations. Exercises critical thinking when responding to requests and producing/examining processes or documents.
Works with district provided hardware technology and systems using these tools to perform functions of the job. Shows an aptitude for and an interest in applying technological innovation to their work. Comfortable with using and learning new skills in areas of technology with minimal support and training.

Benefits

Low cost medical insurance
No Premium Employee-Only Medical Insurance
Infertility benefits
$40 copay for outpatient mental health services
Low cost dental insurance
District funded HRA account
Life insurance and long-term disability
Optional health care flexible spending account (FSA)
Optional dependent care flexible spending account (FSA)
Extensive wellness services that includes 6 free confidential counseling sessions
Retirement benefits through PERA
Optional 403b with district match after 1 year
Paid time off
Paid holidays
Mental Health benefits