Administrative Support Specialist (bilingual english/ german)

SWJ TECHNOLOGY, LLC•Spartanburg, SC

7d•Onsite

About The Position

SWJ Technologie is seeking an Administrative Support Specialist for a client in the automotive car-manufacturing industry. This contractor position is based in Spartanburg, South Carolina, and requires onsite presence. The specialist provides advanced administrative and organizational support to a designated department at a manufacturing facility, supporting daily operations, management activities, budget monitoring, reporting, scheduling, and administrative processes. The role helps ensure efficient workflow, accurate documentation, and timely completion of departmental objectives. It requires discretion in handling confidential information and the ability to manage multiple priorities in a fast-paced environment. The assignment is scheduled to start in January 2027 and is for one year, with the option to extend. The schedule is full time.

Requirements

High school diploma or GED equivalent.
At least 3 years of experience in administrative support or related administrative procedures.
Additional training as required for assigned responsibilities.
Advanced organizational and presentation skills.
Ability to manage multiple tasks, prioritize competing deadlines, and coordinate several activities simultaneously.
Proficiency in Microsoft Office applications, including Excel, Word, and PowerPoint.
Experience with administrative procedures, document management, meeting coordination, and recordkeeping.
Strong attention to detail and accuracy in administrative and reporting tasks.
Ability to handle confidential information appropriately.
Effective communication and coordination skills.
Ability to monitor budgets, review reports, and communicate discrepancies or deviations to management.
Ability to work independently while supporting management priorities and departmental objectives.
Intermediate German language skills.
Valid driver's license may be required, depending on departmental needs.
Ability to understand and comply with relevant safety practices.

Nice To Haves

Associate degree.
Advanced SAP knowledge, particularly in purchasing, management administration, finance, and time administration modules.
Familiarity with ERP systems and related administrative applications.
Experience with budget monitoring, forecasting, headcount administration, and organizational processes.
Familiarity with Microsoft Access, Outtask, and other business applications.
Experience using office equipment, including printers, plotters, PCs, and video conferencing systems.
Experience maintaining departmental web pages and coordinating workshops or special projects.

Responsibilities

Perform and coordinate administrative tasks, including word processing, document preparation and management, and file maintenance.
Prepare and coordinate agendas, meeting notices, minutes, and other documentation for regular management meetings.
Support departmental budget administration, training records, travel arrangements, expense reports, office supplies, and records retention.
Coordinate management workshops, meetings, and other departmental events.
Maintain and update departmental web pages and internal information systems.
Manage time administration activities for management personnel.
Create purchase orders and process invoices for submission to Accounts Payable.
Monitor budget variances, forecasting reports, and financial system activities, and communicate deviations to appropriate managers.
Update departmental target and status tracking systems.
Schedule and organize meetings, prepare meeting materials, and coordinate video conferences.
Support management in tracking departmental targets, monitoring progress, and ensuring timely completion of assigned tasks.
Assist with special projects and other administrative initiatives as required.
Handle confidential information and documentation professionally and discreetly.
Perform additional duties as assigned.